We seek to improve our practices and management tools continuously. Get to know the instances that make up this structure.
As a publicly-held company, we follow the rules set forth by the Securities and Exchange Commission (CVM) and by BM&FBovespa in Brazil. Abroad, we meet the Securities and Exchange Commission (SEC) and the NYSE rules, in the United States; and the rules set forth by the Latibex, of the Bolsa y Mercados Españoles.
We apply management procedures compatible with the standards of the markets in which we operate to make sure we are aligned with international standards of transparency. By doing so, we seek to strengthen our credibility on the market and enhance our relationship with our stakeholders: Shareholders, investors, customers, suppliers, employees, and the society, among others.
The corporate governance structure of Petrobras consists of the Annual Meeting of Shareholders, Audit Committee, Board of Directors and their Committees, Audits, Complaints Office, Executive Board and Business Committee.
Check out the guidelines that guide our governance.
The purpose of this document is to establish the guidelines for our corporate governance model, focused on the active role of the Board of Directors in establishing the company’s strategic direction, overseeing the management of our executive officers and defending the interests of all shareholders.
Board of Directors
The Board of Directors aims to promote long-term business prosperity through an active and independent approach, always considering the interests of all shareholders.
This will be achieved through the supervision of the Executive Board’s managerial actions and by establishing the Company’s strategic guidelines.
In addition to the duties required by law, which are outlined in the Company’s Bylaws and the Internal Regulations of the Board of Directors, the Board’s principles are:
- To treat all shareholders equally in decisions that may have different effects on different stakeholder groups;
- To take into account the needs of all of the Company’s stakeholders when making decisions;
- To monitor and manage potential conflicts of interest between shareholders and members of the Company’s senior management;
- To ensure compliance with corporate governance practices, making modifications and improvements in the Company’s governance tools as necessary;
- To promote compliance with the Company’s environmental and ethical rules;
- To evaluate the performance and establish the compensation of the Company’s senior management.
Board Composition and Qualifications
1.3.1 Composition of the Board
The Board is currently composed of ten sitting members and their alternates.
The Federal Government, as the controlling shareholder, shall always have the right to appoint a majority of the Board members.
Minority shareholders are entitled to appoint at least one of the Board members, if a greater number is not already assigned to them through the multiple vote process.
Preferred shareholders may elect one member of the Board provided that together they represent at least ten percent (10%) of the share capital, excluding the controlling shareholder.
Employees are guaranteed the right to appoint one board member in a separate vote, through the direct vote of their peers, as established by the procedures set forth in the Electoral Regulations approved by the Board of Directors.
In order to meet the Company’s needs, it is recommended that the Board periodically evaluate its number of members and recommend any adjustments to shareholders.
1.3.2 Chairman of the Board
The Chairman is elected by the Shareholders’ Meeting.
The roles of the Chairman of the Board and CEO of the Company shall not be occupied by the same person, in order to ensure the independence of the Board of Directors.
1.3.3 Change of a Board Member’s Main Occupation
If a Board Member changes their occupation after election, it is recommended that this be brought to the attention of the Board and that the requirements, impediments and conflicts established by law be reassessed in the light of this new occupation.
1.3.4 Qualifications and Experience
Candidates for Petrobras Board Member must meet the following requirements:
• Personal integrity;
• Absence of conflicts of interest;
• Alignment with the Company’s values;
• Knowledge of best corporate governance practices;
• Availability of time;
The Board of Directors should aim to achieve diversity in its composition, seeking out, among its members, the following experiences or expertise:
• Experience as a chief executive officer (CEO);
• Knowledge of finance and accounting;
• Specific knowledge of the energy sector;
• General knowledge of national and international markets;
• Strategic vision.
1.3.5 Term of Office
The Board Members’ term of office is one year, with re-election permitted.
1.3.6 Restrictions on other Board memberships
The Board of Directors shall recommend that its members not participate simultaneously on the Boards of other companies to a degree that is incompatible with the exercise of their duties, to ensure that they have sufficient time available to prepare for meetings and effectively participate in Board of Directors of Petrobras.
Committees of the Board of Directors
1.4.1 Structure and Composition of Committees
The Board of Directors shall have five (5) advisory committees, directly linked to the Board, with specific assignments for analysis and recommendation on certain matters:
- Strategic Committee
- Finance Committee
- Statutory Audit Committee
- Compensation and Succession Committee
- Health, Safety and the Environment Committee
The committees are composed of members appointed by the Board of Directors, in accordance with criteria defined by their Internal Regulations.
In the case of the Audit Committee, the appointment of its members must comply with the relevant legal provisions.
1.4.2 Committee Responsibilities and Operation Rules
The responsibilities and operating rules of the Committees are established in their respective Internal Regulations, approved by the Board of Directors.
The Board of Directors shall annually review the performance of the Executive Board and the Board of Directors itself, based on criteria it has set, in accordance with the Company’s instruments of corporate governance.
This evaluation seeks to improve the performance and operations of these Boards.
Relations with the External Audiences
The members of the Executive Board are responsible for relations with external audiences in their respective areas.
On occasion, Board Members may, in coordination with the Executive Board and the Company’s various units, make announcements and presentations to external audiences.
Prior involvement of Investor Relations unit is recommended, in order to maintain alignment and symmetry in the disclosed information.
Introduction of New Board members
It is recommended that each new Petrobras Board Member participate in the introduction program, which includes, among others, the following matters:
- One-on-one meetings with members of the senior management of Petrobras, addressing, among others, topics such as: the Company’s strategy; the organization and management of the business; and corporate governance;
- The receipt of corporate documents, such as: annual reports, minutes of annual and extraordinary Shareholders’ Meetings, minutes of the Board of Directors’ meetings, the Bylaws and the Company’s other corporate governance instruments;
- Visits to the Company’s facilities.
Board of Directors' Access to Information
The Board Members shall have access to all of the information and documents necessary for the performance of their duties.
The Board Members may request that the Board of Directors hire external professionals to improve their understanding of some of the matters to be put before the Board.
Petrobras’ General Ombudsman
Linked to the Board of Directors, the Ombudsman must act in accordance with the Policies and Guidelines of the Office of the Ombudsman, approved for Petrobras and its affiliated companies.
The holder of the office of General Ombudsman of Petrobras shall perform the duties of the office for three (3) years, and their term in office may be renewed once for the same period of time.
A three-year term is recommended for the holders of the offices of the Ombudsman at the companies in Petrobras’ affiliated companies , with their terms in office renewable once for the same period of time.
Requirements for Selection
Candidates must be professionals with notable recognition, to be appointed by the Board of Directors.
An analysis of candidates’ resumes, with regard to their professional experience and higher education credentials, is recommended as part of the designation process.
Profile and Skills
Board Members must be professionals who act ethically and independently, transmitting confidence to all stakeholders and affirming the credibility of the Company;
Board Members must have the ability to mediate the handling of complaints and other demands, acting firmly and assertively;
Board Members must have ability to communicate in a clear and objective manner, particularly with the Company’s Senior Management.
This document may be updated or modified, when necessary, by resolution of the Board of Directors.