Guides on the taking of business decisions, observing the best interest of the company and the current legislation.
O Código de Boas Práticas da Petrobras é um instrumento aprovado pelo Conselho de Administração destinado a agrupar as políticas relacionadas à Governança Corporativa da Companhia.
As políticas integrantes deste documento visam aprimorar e fortalecer os mecanismos de Governança da Petrobras, orientando a atuação de seus conselheiros, diretores, gestores, empregados e colaboradores. Adicionalmente contribui para aumentar a transparência e o grau de conhecimento e a confiança dos investidores e demais públicos de interesse sobre as práticas adotadas internamente.
O Código é composto por 8 (oito) políticas, sendo elas:
I- Política de Divulgação de Ato ou Fato Relevante e de Negociação de Valores Mobiliários;
II- Política de Conformidade Corporativa da Petrobras;
III- Política de Gestão de Riscos Empresariais da Petrobras;
IV- Política e Diretrizes da Função Ouvidoria do Sistema Petrobras;
V- Política de Distribuição de Dividendos;
VI- Política de Indicação dos Membros do Conselho Fiscal, Conselho de Administração e Diretoria Executiva da Petrobras;
VII- Política de Comunicação;
VIII- Política de Transações com Partes Relacionadas.
As políticas acima respeitam, acima de tudo, os seguintes princípios:
I- a Petrobras é uma companhia aberta, tendo suas ações negociadas em bolsas de valores, e, dessa forma, é regida, primordialmente, pela Lei das S.As.;
II- seus administradores devem, além de desempenhar suas atribuições para lograr os fins e no interesse da Companhia, satisfeitas as exigências do bem público e da função social da empresa, servir à mesma com lealdade;
III- é necessário que tanto os administradores quanto os funcionários da Petrobras pautem sua conduta de acordo com os mais altos padrões éticos, evitando qualquer conflito de interesse ou impropriedade na negociação com valores mobiliários de emissão da Companhia;
1.1. The rules and procedures set forth in this Policy, apply to the following persons, all of them jointly or individually referred to as "Related Parties": (i) Controlling Shareholder; (ii) Senior Management of the Company, members of the Audit Committee and their deputies, members of other bodies with technical or advisory functions within Petrobras, established or that will be established by statutory provisions, as well as their assistants; (iii) Employees; (iv) External Consultants and Counterparties of Commercial Contracts entered into with the Company; and (v) whoever, by virtue of their position, function or post in the Company, the Controlling Shareholder, its Affiliates or Subsidiaries has knowledge of information related to the Relevant Act or Fact.
1.2. This Policy also applies to the Relevant Acts or Facts related to the Affiliates or Subsidiaries of Petrobras of which the Related Parties were aware, and that might have effect on the Company.
2.1. The purpose of this Relevant Act or Fact Disclosure and Negotiation of Securities Policy of Petrobras (“Policy”) is to establish the rules and procedures that shall be observed and applied by the persons subject to this Policy both regarding the disclosure of information representing Relevant Act or Fact about Petrobras and the negotiation of Securities issued by the Company, aiming at avoiding the wrongful use of privileged information and ensure equitable treatment to the Company’s investors, based on the integrity and equity of information principles, as well as to ensure the regularity and transparency of the negotiation of Securities issued by Petrobras.
2.2. All persons subject to this Policy shall conduct themselves in compliance with the principles of good faith, loyalty, transparency and accuracy, as well as the rules laid down therein, in the legal and regulatory provisions and the Code of Ethics and other disciplinary rules of the Company.
2.3. This Policy and any subsequent amendments shall be disclosed pursuant to item 3.9.2 below, as well as through the internal communication channel used by the Company and, once made public: (i) all the Related Parties will be required to observe it; (ii) the hiring of external consultants by Petrobras of Counterparties and Commercial Contracts shall provide for the rule by which the contracting party undertakes to observe this Policy; and (iii) the exchange of privileged information with external consultants and Counterparties and Commercial Contracts will always be accompanied by the formalization of a confidentiality agreement, pursuant to item 3.7.2 below.
I- RELEVANT ACT OR FACT DISCLOSURE POLICY
2.4. RELEVANT ACT OR FACT
2.4.1. Relevant Act or Fact means any decision of the Controlling Shareholder, resolution of the general meeting or the Company's management bodies, or any other act or fact of political-administrative, technical, business or economic-financial nature, occurred or related to their business, which may significantly influence: (i) the quotation of the Company's Securities; (ii) the decision of investors to buy, sell or hold the Company's securities; or (iii) the decision of investors to exercise any rights associated with the condition of being the Company's Securities holder ("Act or Fact").
2.4.2. In order to facilitate the identification of situations that represent Relevant Acts or Facts, CVM Instruction 358, of January 3rd, 2002, with subsequent amendments to its edition ("CVM Instruction 358/02"), in the sole paragraph of Article 2, non-exhaustive examples of Acts or Facts were related.
2.4.3. It is the responsibility of Petrobras Directors to rigorously analyze the specific situations that may arise during the operations, always considering its materiality, sectorial specific nature, concreteness or strategic importance in order to verify that such situations do not constitute Relevant Act or Fact.
2.4.4. The mere prospection of investment and disinvestment or business opportunities by Petrobras, involving the signing of confidentiality agreements, which shall be kept in strict confidence by the Related Parties, shall not constitute Relevant Act or Fact for the purposes of this Policy.
2.4.5. The Company will promote the immediate disclosure of any privileged information in case such information becomes out of control or if there is atypical fluctuation in the price, quotation or volume traded of the Company's Securities.
2.4.6. Any Related Person who has doubts about the qualification of a situation as Relevant Act or Fact, as well as about the treatment meted out to such a situation under this Policy, they should contact the IRO through the Investor Relations Office at Petrobras, to obtain the necessary clarifications.
2.4.7. The IRO may disclose as Notice to the Market, other information not characterized as Relevant Act or Fact, that the Company deems to be useful to the shareholders or to the market.
2.5. IRO DUTIES
2.5.1. The IRO is responsible for ensuring that the information about Relevant Acts or Facts occurred or related to Petrobras' business be disclosed to the market as provided for in the legislation and in this Policy. It is the IRO’s responsibility:
(a) to send to the CVM, through CVM Information Disclosure System and if applicable, the Stock Exchanges and organized OTC company in which the securities issued by the Company are traded, any Relevant Act or Fact occurred or related to their business and to ensure its wide and immediate dissemination, simultaneously in all markets where such securities are admitted to trading, in Brazil or abroad;
(b) to make the disclosure of Relevant Act or Fact pursuant to item "a" above and in item 3.9.2 of this Policy, precede or be done simultaneously with the placement of information by any means of communication, including press releases, or class entities, investors, analysts’ meetings or with selected public, in Brazil or abroad;
(c) to provide the information requested if the regulatory bodies or stock exchanges may require additional information to communication and disclosure of Relevant Act or Fact;
(d) to estimate the need to request, always simultaneously to the stock exchanges, be it domestic or foreign, the suspension of trading of Petrobras securities, for the time necessary to properly disclose the Relevant Act or Fact;
(e) in the case of item "c" above or if an atypical fluctuation in the price or trading volume of the Company's Securities or other related to them, ask people with access to Relevant Act or Fact to ascertain whether they are aware of information that should be disclosed to the market and if so, ensure that the information is immediately disclosed to the market in compliance with this Policy, keeping a record of this procedure;
(f) in case the Privileged Information being out of the Company's control, ask people with access to Relevant Act or Fact, including, if applicable, the Directors and/or representatives of the Controlling Shareholder that have decided the maintenance of confidentiality (under Item 3.8.1 below), and provide full disclosure of such information in compliance with this Policy, keeping a record of this procedure;
(g) to analyze any rumors and speculation about Petrobras and assess whether an official communication from the company to the market is necessary; and
(h) once it is determined the placement of news in the press involving privileged information or the placement of news adding a new fact on the information already disclosed, analyze the potential impact of the news on the negotiations and if necessary, to report immediately about such news through the CVM Information Disclosure System, and not only after receipt of questioning from CVM or BM&FBOVESPA S.A. - Securities, Commodities and Futures Exchange.
2.5.2. The Investor Relations Office has the duty to ensure the IRO in implementing this Policy.
2.5.3. Only the Investor Relations Office, under the supervision of IRO, is allowed to disclose a Relevant Act or Fact.
2.5.4. Any Related Person who is aware of acts or facts that may be considered a Relevant Act or Fact must immediately inform the IRO and/or the Investor Relations Office, as provided for in Section 3.6.1 below.
2.6. RELATED PERSONS DUTIES
2.6.1. It is the responsibility of the Related Persons:
(a) to report to the IRO and/or Investor Relations Office any information deemed to characterize Relevant Act or Fact, and they will decide on the need to disclose information to the market and the level of detail of disclosure;
(b) to promptly meet to clarification requests made by the IRO as the verification of occurrence of Relevant Act or Fact;
(c) in the case, given the communication made pursuant to item "a" above (and not to a decision to maintain secrecy, taken under art. 6 of CVM Instruction 358) the omission of IRO is found in the wide dissemination to the market of Relevant Act or Fact, to communicate such Relevant Act or Fact to CVM immediately, in writing, in accordance with paragraph 2 of art. 3 of CVM Instruction 358;
(d) maintain confidentiality of information concerning the Relevant Act or Fact to which they have privileged access due to the position they hold, until its disclosure to the market, as well as to ensure that subordinates and third parties of their trust do the same, being jointly liable with them in case of noncompliance of the duty of confidentiality; and
(e) observe the mechanisms of control and restriction of access to privileged information, set out in item 2.7 below.
2.6.2. In case of failure to release by the IRO of Relevant Act or Fact, the Related Person shall only be exempt from responsibility if they immediately communicate the Relevant Act or Fact to CVM.
2.6.3. It is prohibited to the Related Parties to provide or comment in the media, by any means of communication, including through the Internet or social networks, any privileged information to which they have access due to their post or position until its disclosure to the public and perform any public demonstration about news published by the press on issues addressed in meetings of the governing bodies, committees or any Company's administrative department that has not been the object of previous official statement through the IRO.
2.6.4. If any Director intends to comment to the media mentioned in the previous item any information to which they have access and if there is doubt about their classification as privileged information, the IRO must be notified in advance so that it can assess whether the information is a Relevant Act or Fact and should be simultaneously disclosed to the market.
2.6.5. It is strictly forbidden to the Related Parties to give interviews or make statements to the press about strategic information and those relating to Petrobras Relevant Acts or Facts before the official disclosure of such information by the Company.
2.6.6. The Related Parties may not use privileged information to obtain, for themselves, to third parties they trust or others, any pecuniary advantage, including through the purchase or sale of securities issued by Petrobras, or related thereto, under penalty to be subject to the sanctions provided for in the internal rules of the Company and applicable law.
2.6.7. The duty of confidentiality provided for in item 3.6.1 "d" above, also applies to former directors and former members (and substitutes) of the Audit Committee, and any bodies with technical or advisory functions created or that may be created by statutory provisions, which have moved away prior to the public disclosure of business or fact initiated during their term of office, and will extend to the disclosure by the Company of Relevant Act or Fact to the market.
2.7. MECHANISMS OF CONTROL AND RESTRICTION OF ACCESS TO INFORMATION RELATED TO RELEVANT ACT OR FACT
2.7.1. For the purpose of preserving the secrecy referred to in item 3.6.1 (d) above, it is recommended that the Related Parties comply with the following, without prejudice to the adoption of other measures as may be appropriate before every situation:
(a) disclose the privileged information strictly to those persons directly involved in the matter at hand;
(b) not discuss Privileged Information (i) in public places or in the presence of third parties who are not aware of it, or (ii) in conference calls in which one cannot be sure who effectively are the people who can participate in it;
(c) keep the environment in which the privileged information is stored and transmitted safe, by restricting unauthorized access; and
(d) not comment on such information with third parties, including family members.
2.7.2. When necessary, the exchange of privileged information with strategic partners, external consultants and Counterparties and Commercial Contracts, this procedure will always be accompanied by formalization of a confidentiality agreement.
2.7.3. If such information is inadvertently disclosed to any third party for any of the parties of the confidentiality agreement, the IRO immediately promotes the wide dissemination of information to the market, with the same content.
2.8. EXCEPTION TO THE IMMEDIATE DISCLOSURE
2.8.1. The Company may, exceptionally, not disclose Relevant Act or Fact when the Controlling Shareholder or the Company's Directors consider that the disclosure of the Relevant Act or Fact at that moment, could jeopardize the legitimate interest of Petrobras. If the Relevant Act or Fact is linked to operations directly involving the Controlling Shareholder and the latter decides not to disclose, the Controlling Shareholder shall inform the IRO of the Company and/or the Investor Relations Office.
2.8.2. Although the Controlling Shareholder and the Company's Directors may decide not to disclose the Relevant Act or Fact, Relevant Act or Fact kept in secret must be immediately disclosed in case the information becomes out of control of the Company or if there is an atypical fluctuation in the price or trading volume of securities issued by it, or related to it.
2.8.3. If the Company fails to disclose Relevant Act or Fact under item 3.8.1 above, the Company's Directors or the Controlling Shareholder may forward to the President of CVM an exception request after the immediate disclosure so that CVM decides to release or not the Relevant Act or Fact. The request should be addressed to the President of the CVM in a sealed envelope, which shall contain the word "Confidential." In the case provided for in item 3.8.2 above, such requirement does not exempt the Controlling Shareholder and Directors of their responsibility for the disclosure of Relevant Act or Fact.
2.9. DISCLOSURE PROCEDURES OF PETROBRAS
2.9.1. Disclosure of Relevant Act or Fact shall be made to the CVM (through the CVM Information Disclosure System), to the foreign Regulatory Bodies, the Stock Exchanges in which Petrobras is listed, as well as the market in general.
2.9.2. The disclosure to the market referred to in the item above shall be carried out in a clear and precise manner, in language accessible to the investing public through the news portal with the website indicated in the Company's Registration Form.
2.9.3. In addition to the disclosure provided for in item 3.9.2 above, the information will be available also in the social networking site of investor relations of Petrobras (www.petrobras.com.br/ri) and sent by e-mail to the investors registered voluntarily on the email basis at the Company's Investor Relations area
2.9.4. Disclosure of Relevant Acts or Facts shall be made simultaneously and, preferably, after the close of trading on the Stock Exchanges, in all markets where the Company's securities are traded, prevailing in the case of incompatibility, the operating hours of Brazilian market. If disclosure is required before the opening of trading, the advance of at least one (1) hour should be observed, whenever possible, in order to avoid delays in the start of negotiations and to allow the dissemination of the information provided.
2.9.5. If it is imperative that the disclosure of Relevant Act or Fact occurs during trading hours, the IRO should report the Relevant Act or Fact to Regulatory Bodies and the Stock Exchanges, as applicable, and, if necessary, request simultaneously, the domestic and foreign Stock Exchange to suspend the trading of the securities issued by the Company, or those related, for the time deemed necessary for its adequate dissemination. In this case, the suspension of trading will not be carried out in Brazil while Stock Exchanges located abroad are in operation, and while business with the Company's Securities are not also suspended in these Stock Exchanges.
2.9.6. The submission to the CVM of the file with the text of the Relevant Act or Fact must occur through the CVM Information Disclosure System, section "Fact", before or simultaneously with the disclosure by the channel provided for in item 3.9.2 above, informing their current location and release dates.
2.9.7. The Company will disclose their information in Portuguese, English and Spanish, without prejudice to the use of other languages, if the Investor Relations Office of Petrobras deems necessary. The Company will make every effort to avoid potential differences between the languages, however, in case of divergence of interpretation between the Portuguese and other languages, information in Portuguese shall prevail.
2.9.8. The disclosure of information must be made to the general investor public. If any information characterized as Relevant Act or Fact is inadvertently disclosed to a person or specific group of people, the IRO shall be promptly informed so it can immediately promote the wide dissemination of information to the market, in compliance this Policy.
2.9.9. The company shall establish a Disclosure Committee that will have the primary duty to periodically monitor the process of disclosure of Company information to the market and seek their continuous improvement.
2.10 Annual Calendar
2.10.1 Petrobras will disclose, by December 10 of each year, the Annual Calendar indicating the dates of its corporate acts and events, the disclosure of its financial statements and public meetings with analysts and investors scheduled for the following calendar year.
2.10.2 The Annual Calendar should observe the requirements set forth in the B3 Corporate Governance Level 2 regulation.
2.11. PUBLIC OFFERING
2.11.1. In the event of public offering of the Company's securities, completed or planned, the Company and the Related Parties shall, without prejudice to other obligations in art. 48 of CVM Instruction 400, of December 29th, 2003 (as amended), and the disclosure by the Company of periodic and occasional information required by the Regulatory Bodies:
(i) until the public offering is disclosed to the market, limit: (a) the disclosure of information concerning the offer to what is necessary for the purposes of the offer, alerting the recipients about the confidential nature of the information transmitted; and (b) the use of the reserved information strictly to the purposes related to the preparation of the offer
(ii) submit to CVM research and public reports on the Company and the operation which may have been made;
(iii) refrain from communicating in the media about the offer or the offer or until the disclosure of the distribution closure announcement in sixty (60) days prior to the registration application protocol of the offer or from the date on which the offer was decided or planned, whichever occurs last; and
(iv) from the moment the offer becomes public, by disclosing information related to the Company or offer: (a) comply with the principles regarding quality, transparency and equal access to information; and (b) clarify its links with the Company or its interest in the offer, their communication on matters involving the offer, the Company or its securities.
2.11.2. The prohibition in item "iii" above does not apply (i) to the disclosure of periodic and occasional information by the Company, which must be held within the time limits established by applicable laws and regulations; and (ii) the information usually disclosed in the ordinary course of the Company's activities. If the Company promotes actions during communication on the occasion of dissemination of results, such as collective or individual interviews with the press, conference call with analysts, publishing of official documents and advertisements, meetings with investors and guidance of disclosure, any event or communication action must be accompanied by a warning, alerting the public as to:
(a) the existence of a public offering in progress or about to be carried out if the transaction has already been disclosed to the market and within the limits of what has been disclosed; and
(b) the need for anyone interested to carefully read the disclosed or to be disclosed prospectus, especially the section on risk factors, before making any decision regarding the offer.
2.11.3. The Company and the related persons should also observe rules of foreign law relating to prohibitions and other limitations on disclosure of information in the context of a public offering of Company's Securities, as legal advisor guidelines on foreign law, where applicable.
2.12. QUARTERLY AND ANNUAL EARNINGS RELEASE
2.12.1. The disclosure will be made to Brazilian and foreign markets that are admitted to trading the Company's securities outside the Securities Exchange trading hours.
2.12.2. If Petrobras disclose information abroad, statements or information required by the Brazilian corporate law and the CVM regulations, the Company shall disclose it also in Brazil, in Portuguese.
2.12.3. The information related to the quarterly and annual earnings will be (i) filed with the regulatory Bodies and stock exchanges, as applicable, (ii) made available on the Petrobras website; and subsequently (iii) sent to analysts and investors that integrate the Company's registration.
2.12.4. On these occasions, the Company will seek to hold teleconferences with analysts and investors, according to item 2.14 of this Policy, and press conferences with the specialized press, to give a broad knowledge of the quarterly and annual earnings without, however, disclose other information not widely disseminated to the capital market.
2.13.1. Disclosure of projections is relevant information, subject to the determinations of CVM Instruction 358/02. The disclosure of projections and estimates is optional, in compliance with Article 20 of CVM Instruction 480, of December 7th, 2009 (as amended), and when the Company decide to disclose it, it should be: (a) included in the Reference Form; (b) identified as hypothetical data that do not constitute performance promise; (c) reasonable; and (d) be accompanied by the relevant assumptions, parameters and methodology adopted, and, if they are modified, the Company must disclose, in the appropriate field of the Reference Form, they made changes in the relevant assumptions, parameters and methodology of projections and estimates previously disclosed.
2.13.2. Disclosure of projections will also observe the standards of other countries in which the securities are traded by Petrobras, in addition to observing the relevant rules on the Form 20-F to be filed with the Securities and Exchange Commission (SEC).
2.13.3. The projections and estimates should be reviewed periodically, in sufficient time to the object projection that, in no case, should exceed one (1) year. The Company must also confront, on a quarterly basis, in the "Comment on the behavior of business projections" field of the ITR and DFP Forms, the projections disclosed in the Reference Form with the earnings actually achieved in the quarter, indicating the reasons for any differences.
2.13.4. Whenever the assumptions of projections and estimates are provided by third parties, the sources should be stated.
2.13.5. If the projections disclosed are discontinued, this fact should be informed in the proper field on the Reference Form, along with the reasons that led to its loss of validity as well as disclosed as a Relevant Fact.
2.13.6. The projections should always be accompanied by the usual caveats stating that these forecasts are subject to risks and uncertainties, having been made based on Company Director's beliefs and assumptions, according to the information available in the market at that time.
2.14. QUIET PERIOD
2.14.1. The "Quiet Period" before the public disclosure of financial statements is the conduit used by the Company not to disclose privileged information about their earnings to people outside the scope of the professionals involved in the preparation and approval of these financial statements by the Management and Board of Directors, period prior to delivery of this information to the CVM and the Stock Exchanges, as well as its public disclosure.
2.14.2. Petrobras adopts the Quiet Period system within fifteen (15) days prior to the public disclosure of the quarterly information ("ITR") and annual information ("DFP") of the Company to the CVM.
2.14.3. Petrobras will inform the market the date of disclosure of the ITR and the DFP, and on the same occasion, will announce the beginning of the quiet period.
2.14.4. The Related Persons are subject to the Quiet Period.
2.14.5. The information that is characterized as Relevant Act or Fact, and that do not relate directly to the content of financial information not yet disclosed, should continue to be generally disclosed to the market in compliance with this Policy.
2.14.6. Exceptionally, in cases of involuntary leakage of information and in the event of unusual or unforeseeable circumstances in order to equalize the information to the market, the Company must inform the CVM and disclose the leaked data to the market as quickly as possible, through the procedures set out this Policy.
2.15. CONFERENCE CALLS / SIMULTANEOUS BROADCAST
2.15.1. Conference calls or simultaneous broadcast may be carried out after the release of earnings or whenever necessary, at the discretion of the IRO.
2.15.2. In conference calls or simultaneous broadcast will be discussed in greater depth, the disclosures made to the market pursuant to item 2.9.2 above.
2.15.3. Conference calls or simultaneous broadcast shall always be conducted by IRO and/or the Investor Relations Office of Petrobras, but other executive officers may also participate in them.
2.15.4. Such conferences or simultaneous broadcast will be available on the website
of the Petrobras Investor Relations Office.
2.16. MEETINGS WITH ANALYSTS AND INVESTORS
2.16.1. Petrobras should hold at least one public meeting a year with analysts and investors to present information on its economic and financial situation, projects and prospects. This meeting may be held through a teleconference in the form of item 2.15 above.
2.16.2. Whenever it deems necessary and under supervision of the IRO, the Company may hold meetings and appointments with current or potential investors, analysts or selected public, or attend conferences promoted by market institutions.
2.16.3. Appointments with investors, investment analysts or selected public will always be done by the IRO and/or representative of the Investor Relations Office of Petrobras, which may invite other Directors and executives of the Company to accompany them.
2.16.4. The IRO and/or a representative of Petrobras' Investor Relations Office may forward information or public awareness materials already disclosed to the market regarding Petrobras, requested by investors and investment analysts. In the event of meetings relating to matters that may constitute Privileged Information, the content of such meetings must be previously reported to the IRO, for what might constitute privileged information, so that it can provide in advance or at the same time its disclosure to the market.
2.17. SHARING OF INFORMATION BETWEEN THE INVESTOR RELATIONS OFFICE WITH INVESTORS AND OTHER AREAS OF PETROBRAS'S BOARD
2.17.1. Other executives of the Company will keep the IRO and the representative of the Investor Relations Office always up to date with broad strategic, operational, technical or financial information, leaving it up to the representative to decide on the need to disclose the matter to the public and on the level of details of the disclosure.
2.18. DISCLOSURE OF INFORMATION ON NEGOTIATIONS OF EXECUTIVES AND RELATED PERSONS
2.18.1. The IRO through the Company's Investor Relations Office, will forward to the CVM and, if applicable, to foreign regulators and stock exchanges, the information referred to in art. 11, heading and paragraphs 1 to 3 of CVM Instruction 358/02 with respect to the Securities traded (i) by the Company, its Affiliates and Subsidiaries; (ii) the Directors, the Audit Committee members and alternate members of any technical or advisory functions created or that will be created by statutory provision; and (iii) Related Parties. The information should be sent within 10 (ten) days after the end of the month in which changes occur in the positions held, or the month in which occurs the investiture of the persons mentioned above.
2.18.2. The Directors, the Audit Committee members and their alternates and members of any Bodies with technical or advisory functions created or that will be created by statutory provision shall comply with the reporting requirements on trading with Securities issued by the Company or subsidiaries (other listed companies) provided for in item 2.23 below.
2.19. DISCLOSURE ON THE ACQUISITION OR DISPOSAL OF A MATERIAL SHAREHOLDING
2.19.1. The IRO, through Petrobras Investor Relations Office, is responsible for the transmission of information on Relevant Trading as soon as received by the Company, the CVM and, if applicable, to the foreign Regulatory Bodies and stock exchanges.
2.19.2. Where the Relevant Trading results in the obligation to make a public offer pursuant to applicable regulations, the purchaser shall promote the disclosure notice containing the information specified in items I to VI of the heading of art. 12 of CVM Instruction 358/02, at least, through the same communication channel usually adopted by the Company indicated in item 3.9.2 of this Policy.
2.19.3. The Controlling Shareholder and the shareholders who elect members of the Board of Directors or the Audit Committee, as well as any legal person or individual, or group of persons acting jointly or representing the same interest, who carry out Relevant Trading, shall observe the reporting obligations on Relevant Trading provided for in item 2.24 below.
III- TRADING OF SECURITIES POLICY
2.20. DIRECT AND INDIRECT TRADING
2.20.1. The prohibitions set forth in this Policy apply to: (i) the trading on stock exchanges and in the OTC market, organized or not, and those performed without the intervention of an institution within the distribution system; (ii) the trading held directly or indirectly by the Related Parties, whether such trading is carried out through companies controlled by them, or through third parties with whom a deed of trust or portfolio or stock management is held; and (iii) the Securities rental operations of the Company held by Related Parties.
2.20.2. For purposes of item 3.19.1, transactions carried out by investment funds having as holders, persons subject to this Policy are not considered indirect trading, provided that: (i) such funds are not exclusive; and (ii) the trading decisions or fund manager cannot be influenced by the shareholders.
2.21. TRADING RESTRICTIONS
Trading restriction when pending disclosure of Relevant Act or Fact
2.21.1. Before the disclosure of Relevant Act or Fact to the market occurred in the Company's business, trading is prohibited in securities issued by the Company and issued by its Affiliates and Subsidiaries (that are public companies), or referred to them by the Company, and the Related Parties.
2.21.2. The restriction above will also prevail:
(a) if there is an intention to promote incorporation, total or partial spin-off, merger or reorganization; and
(b) in relation to the Controlling Shareholder, the Directors, the Audit Committee members and alternate members of other bodies with technical or advisory functions within Petrobras, created or that will be created by statutory provisions, as well as their assistants, whenever acquisition or sale of the Company's shares by the Company, its affiliates, subsidiaries or other companies under common control is on an on-going process, or if an option or mandate for the same purpose is awarded.
2.21.3. In the cases provided for in items 3.20.1 and 3.20.2, even after the disclosure of Relevant Act or Fact, the restriction on trading will prevail if such trading may - in the opinion of Petrobras - interfere in the trading conditions of the Company's shares, resulting in a loss to Petrobras itself or its shareholders. Whenever the Company decides to maintain the restriction on trading, the IRO will inform the decision through an internal communication.
Restriction on Trading Applicable to Former Managers and Former Members of the Audit Committee and any Bodies with Technical or Advisory Functions
2.21.4. Notwithstanding the provisions of items 2.21.1 to 2.22.8 about the Individual Investment Plans, the prohibition in item 3.20.1 also applies to former directors and former members (and alternates) of the Audit Committee, and any Bodies with technical or advisory functions created or that will be created by statutory provisions that have moved away prior to the public disclosure of business or fact initiated during their term of office, and will extend:
(i) for a period of six (6) months after leaving; or
(ii) until the disclosure by the Company of Relevant Act or Fact to the market, being applicable to the former director, if applicable, the determination of abstention on trading described in section 3.20.3 of this Policy, which will be previously communicated to him, by the IRO.
2.21.5. Among the above alternatives, the event that occurs first will always prevail.
Restriction on Trading before the disclosure of the Company's financial statements and other relevant information
2.21.6. The trading of securities issued by Petrobras, its subsidiaries or its affiliates (that are open companies) is forbidden, by the Company and Related Parties in the following periods:
(i) Fifteen (15) days before the disclosure of quarterly information (ITR) and annual information (DFP) of the Company, except as provided for in section 22.3 of this Policy; and
(ii) in the period between the decision taken by the competent corporate body to increase or reduce the share capital, to distribute dividends, bonus shares or issue other Securities of the Company, and the publication of the respective notices or announcements.
Blackout Periods Determination
2.21.7. It is allowed to the IRO, regardless of justification, to set periods in which the Company and the Related Parties may not trade with Petrobras Securities, its subsidiaries and its affiliates (that are open companies) (“Blackout Period"). If this option is executed, the IRO must clearly indicate the initial term and the final term of the blackout period, and the Company and the Related Parties should maintain the confidentiality of such periods.
2.21.8. The lack of communication by the IRO about the Blackout Period will not exempt anyone to fulfill this policy, as well as the provisions of Instruction 358/02 and other normative acts of the CVM.
Prohibition to the Resolution Concerning the Acquisition or Disposal of Petrobras Shares Issued by the Company itself
2.21.9. If one of the hypothesis below takes place, the Petrobras Board of Directors may not resolve on the acquisition or sale of own shares as the transaction is not made public through the disclosure of relevant fact:
(a) execution of any agreement or contract for the transfer of share control of Subsidiary or Affiliate company of the Company which constitutes a relevant investment, or if an option or mandate for the same purpose is awarded; or
(b) if there is an intention to promote a merger, total or partial spin-off, consolidation or reorganization of the companies referred to in sub-item "a" above.
2.21.10. If, after the approval to a buyback program, any fact which falls in either of the two cases above, the Company will immediately suspend the operations with shares of its own issuance until the disclosure of the respective Relevant Act or Fact.
2.22. EXCEPTIONS TO RESTRICTION ON TRADING
Individual Investment Plans
2.22.1. The prohibitions set out in items 2.21.1, 2.21.2, subitem "a", 2.21.6, subitem "i" and 2.21.2, subsection "b" do not apply to transactions made in accordance with Individual Investment Plans (as defined below), provided that such plans meet the requirements set forth in this Policy and in CVM Instruction 358/02.
2.23. INDIVIDUAL INVESTMENT PLANS
2.23.1. "Individual Investment Plans" is defined as individual plans for the acquisition of Petrobras' Securities filed at the Company's headquarters, in which the Related Parties have indicated their intention to invest its own resources in the long run, or dispose of, Securities issued by the Company. Individual Investment Plans should indicate whether they are programmed investment or disinvestment and observe the requirements set out in section 2.23.2 below.
2.23.2. Individual Investment Plans will enable trading of the Company's shares during the prohibition periods below provided that:
(i) in relation to the periods provided for in items 2.21.1, 3.21.2, subitem "a", and 3.21.2, subitem "b": (a) be made in writing before the IRO before conducting any negotiations; (b) establish, on an irrevocable and irreversible basis, the dates and the values or amounts of business to be performed by the participants; and (c) provide for a minimum period of six (6) months for the plan itself, any amendments and cancellation to take effect; and
(ii) for the periods set out in item 3.21.6, subitem "i", in addition to complying with the provisions of subsection (i) above: (a) Petrobras has approved schedule by setting specific dates for disclosure of the ITR and DFP forms; and (b) require its participants to revert to the Company any losses avoided or gains earned on trading in Company's shares resulting from any change in the dates of disclosure of the ITR and DFP forms, ascertained by reasonable criteria defined in the plan.
2.23.3. The IRO should assess the Individual Investment Plans before the current regulations and may reject its filing at the Company if they are in violation of this Policy or the regulations.
2.23.4. The Related Parties who have signed Individual Investment Plans shall contact the Petrobras Investor Relation Office: (i) all transactions carried out within up to five (5) days from its occurrence; and (ii) subsequent changes in the Individual Investment Plans or failure of such plans.
2.23.5. Moreover, they should inform the stock exchanges or OTC organized entities on their Individual Investment Plans and subsequent changes or noncompliance with such plans. The notice shall contain at least if it is a scheduled investment or disinvestment plan, the dates and the values or amounts of business to be conducted.
2.23.6. The Investor Relations Office of the Company will maintain specific and individualized control of all Individual Investment Plans and inform the IRO cases of non-compliance with these plans.
2.23.7. The Board of Directors of Petrobras should check at least every six months, the adherence of negotiations carried out by people who have formalized Individual Investment Plans.
2.23.8. It is forbidden to the Related Parties: (i) to simultaneously hold in force more than one Individual Investment Plan; and (ii) carry out any operations which cancel or mitigate the economic effects of operations to be determined by the respective plan.
2.24. REPORTING PROCEDURES ON NEGOTIATIONS OF EXECUTIVES AND RELATED PERSONS
2.24.1. The Directors, the Audit Committee members and their deputies and members of any technical or advisory functions created or that will be created by statutory provisions, are obliged to inform the Company the ownership and trading of securities issued by the Company or by Subsidiaries (which are open-traded companies). They should also indicate the Securities issued by the Company and/or Securities issued by Subsidiaries (which are open-traded companies) owned by Related Persons.
2.24.2. The communication to the Company shall contain at least the information provided for in
Paragraph 3 of Article 11 of the CVM Instruction 358/02 and must be made: (i) the first business day after taking office; and (ii) no later than five (5) days after the completion of the deal. In addition, the persons indicated in item 2.24.1 above shall submit such information to the Company on a monthly basis, within five (5) days after the end of each month, even in the months in which movements or changes in position have not been verified. In this case, they should indicate that, at that time, there was no trading of Securities issued by the Company or Subsidiaries (which are open-traded companies), repeating the values of the initial balance in the final balance.
2.24.3. In the event that any of the Directors, the Audit Committee members and their deputies, and members of any technical or advisory functions created or that will be created by statutory provisions have taken office in their respective positions on a date prior to the date into force of this Policy, such persons shall promptly inform the Company of the above information, including current amount, the characteristics and form of acquisition of Securities issued by the Company and/or Securities issued by the Controlled Companies (that are open-traded companies) that they hold.
2.25. PROCEDURES FOR REPORTING AND DISCLOSING ON THE ACQUISITION OR DISPOSAL OF A MATERIAL SHAREHOLDING
2.25.1. The Controlling Shareholder and the shareholders who elect members of the Board of Directors or the Audit Committee, as well as any legal person or individual or group of persons acting jointly or representing the same interest, who carry out Relevant Trading should immediately send to the Company the information provided in items I to VI of the heading of art. 12 of CVM Instruction 358/02.
2.25.2. The obligations in item 2.25.1 also extend to: (i) the acquisition of any rights over the shares and other securities mentioned in items I to VI of the heading of art. 12 of CVM Instruction 358/02; and (ii) the conclusion of any derivative financial instruments referenced by shares, although with no physical settlement prediction. In these cases, the following rules must be observed:
(a) the shares held directly, and those referenced by financial instruments that are derivative of a physical settlement shall be considered together for purposes of verification of such percentage in the definition of "Material Trading";
(b) the actions referenced by derivatives with exclusively financial settlement prediction will be counted regardless of the actions mentioned in paragraph "a" for verification of such percentage in the definition of "Material Trading";
(c) the number of shares referenced in derivative instruments, which give economic exposure to shares cannot be counterbalanced with the number of shares referenced in derivative instruments that produce reverse economic effects; and
(d) the obligations set out in item 2.25.1 above do not extend to Structured Operations Certificates - COE, Securities index funds and other derivative financial instruments in which less than 20% (twenty percent) of its return is determined by the return of Company's shares.
2.26. FINAL PROVISIONS AND PENALTIES
2.26.1. Notwithstanding the provisions in paragraph 3.3 the Controlling Shareholder, the Senior Management, the Audit Committee members and alternate members of other Bodies with technical or advisory functions created or that will be created by statutory provisions, as well as their assistants must sign an Adhesion Contract that shall be filed at the headquarters of Petrobras, according to the model attached hereto as Exhibit I ("Adhesion Contract").
2.26.2. Whenever there are changes in the registration data, the underwriters of the Adhesion
Contract should immediately report them to the Company. This list will be kept at the disposal of CVM.
Responsibility for Monitoring and Enforcement of the Policy
2.26.3. The Company's IRO is the person responsible for implementing and monitoring this Policy.
2.26.4. Under Article 18 of CVM Instruction 358/02, the violation to the provisions of CVM Instruction 358/02 constitutes a serious violation for the purposes set out in paragraph 3 of article 11 of Law N. 6,385/76. The occurrences of events that constitute a crime shall be communicated by the CVM to the Prosecution Office.
2.26.5. Notwithstanding the other penalties provided by law and regulations, in case of violation of the provisions of this Policy, the offender will be subject to sanctions pursuant to the internal rules of the Company.
Third Party Liability
2.26.6. The provisions of this Policy do not eliminate the responsibility, due to legal and regulatory requirements, attributed to third parties not directly connected to the Company and who have knowledge of Relevant Act or Fact and who come to negotiate with the Securities issued by the Company.
Effectiveness and Change in Policy
2.26.7. The rules embodied in this Policy shall enter into force on the date of its approval by the Board of Directors, for an indeterminate period, while not amended by a new decision of the Board of Directors. Petrobras will widely disclose this Policy and take all actions to obtain formal adherence of the persons mentioned in section 2.10.1 of this Policy, as set forth in Exhibit I.
2.26.8. Any change in the Policy should be communicated to the CVM and, if applicable to the Stock Exchange, and the notice must be accompanied by a copy of the decision and the full content of the documents that govern and integrate policy.
Change in the Communication Channel Used by the Company
2.26.9. Any change in the communication channel used by the Company, indicated in item 3.9.2 above, shall be preceded by:
a) restating the Policy, pursuant to art. 16 of CVM Instruction 358/2002;
b) updating the Company's Registration Form; and
c) disclosing the change to be implemented in the form hitherto used by the Company for the disclosure of the relevant facts.
The terms and expressions listed below, when used in this Policy shall have the following meaning:
Controlling Shareholder: the Federal Government.
Directors: directors and members of the Board of Directors (and alternates) of a company or entity.
Senior Management: Members of the Board of Directors, Executive Directors, Executive Managers, Customer Relations Officer, Secretary-General, Internal Auditor and the Chief of Staff
Relevant Act or Fact: has the meaning set forth in CVM Instruction 358, of January 3rd, 2002 (as amended in its edition) and reproduced in section 3.4.1 of this Policy.
Stock Exchanges: the stock exchanges on which the securities issued by Petrobras are or will be admitted to trading, in Brazil or abroad.
Affiliates: all companies in which Petrobras has a significant influence, as defined in art. 243 of Law 6,404 of December 15th, 1976 (as amended), in Brazil or abroad.
Notice to the Market: all the information that is not considered relevant in the terms of the CVM Instruction No. 358/02, but the Company understands that it can be useful to shareholders and the market.
External Consultants and Counterparties of Commercial Contracts entered into with the Company: any person who is aware of any privileged information of Petrobras, knowing that this is information not yet disclosed to the market as a result of commercial or professional relation or trust established with Petrobras, such as independent auditors, securities analysts, lawyers, consultants, advisors, accountants and institutions of the distribution of securities and bonds system.
Subsidiaries: all companies that are controlled by Petrobras, directly or indirectly, as defined in art. 243, paragraph 2, of Law 6,404 of December 15th, 1976 (as amended), in Brazil or abroad.
CVM: Securities Commission - CVM, regulator of the securities market in Brazil.
IRO: the CFO and the Petrobras Investor Relations Officer, responsible for providing information to investors, the regulatory Bodies and the Stock Exchanges, as well as keeping up the public company registration of Petrobras.
Employees: Petrobras employees who have knowledge of Privileged Information.
Registration Form: electronic document, periodically and eventually referred, provided for in CVM Instruction 480, of December 7th, 2009 (as amended), which aims to bring together in a single document information about the data and main characteristics of a company and Securities issued by such company that were made available to the market dispersedly.
Privileged Information: Relevant Act or Fact not yet disclosed to the Regulatory Bodies, the Stock Exchanges, and simultaneously, to investors.
Relevant Trading: business or set of business through which the direct or indirect participation (i) the controlling shareholder; (ii) shareholders who appoint members of the Board of Directors or the Audit Committee; or (iii) any legal person or individual or group of persons acting jointly or representing the same interest: exceeds, up or down, the levels of 5% (five percent), 10% (ten percent), 15% (fifteen percent), and so on, the type or class of shares representing the Company's capital.
Regulatory Bodies: CVM, SEC, the regulatory body of the US securities market; CNMV, the regulatory body of the securities market in Spain; and CNV, the regulatory body of the securities market in Argentina.
Related Parties: people who maintain the relations listed below with Directors, the Audit Committee members and their alternates and members of any body with technical or advisory functions created or that will be created by statutory provisions: (i) spouse which are not legally separated; (ii) partner (a); (iii) any dependent included in their annual declaration of income tax; and (iv) companies controlled by them, directly or indirectly.
Related Persons: They are those listed in item 2.1 of this Policy.
CVM Information Disclosure System: the system Empresas.Net or another one used by this regulatory body that will replace the first.
Securities: it covers any shares, debentures, warrants, receipts (including those issued outside Brazil backed by shares), subscription rights, promissory notes, call or put options, bonds, indexes and derivatives of any kind, or even any other securities or collective investment contracts issued by an open-traded company or even the securities or instruments referred to them, pursuant to Law N. 6,385, of December 7th, 1976 (as amended).
1.1 Aplica-se à Petrobras e demais Sociedades do Sistema Petrobras, respeitados seus trâmites societários, conforme disposto no art. 16 do Estatuto Social da Petrobras.
2.1 A Petrobras possui compromisso em promover altos valores de ética, integridade e transparência na condução de seus negócios, com tolerância zero à fraude, à corrupção e à lavagem de dinheiro, cultivando a credibilidade junto aos seus públicos de interesse, incentivando ações contínuas de adequação às leis aplicáveis e às iniciativas nacionais e internacionais de combate à fraude, à corrupção e à lavagem de dinheiro das quais é signatária.
2.2 O gerenciamento corporativo de conformidade deve prover orientação, atuação integrada, padronização e ganho de escala das ações de controle e conformidade de reconhecida proteção ou geração de valor empresarial na Petrobras, com reportes consolidados seguros e tempestivos aos públicos de interesse.
2.3 A companhia deve atuar de forma preventiva, de maneira a evitar a exposição aos riscos de fraudes, atos de corrupção ou quaisquer formas de má conduta.
2.4 A companhia está comprometida com a implementação e manutenção de uma estrutura de conformidade efetiva e consistente, provendo os recursos necessários para a sua adequada atuação.
2.5 As ações de conformidade devem estar alinhadas com a Política de Gestão de Riscos Empresariais da Petrobras, respeitados os requisitos legais e regulatórios dos países onde atua, fortalecendo o tratamento dos riscos que impactam os objetivos da Petrobras.
2.6 Todas as decisões devem estar em conformidade com leis, normas regulatórias e políticas internas da companhia.
2.7 As ações de conformidade devem estar alinhadas e coerentes com o Plano Estratégico da Petrobras.
2.8 As ações de conformidade devem promover a conscientização de todos sobre a importância do comportamento ético, a necessidade de identificação de riscos potenciais de não conformidade e a determinação para agir sempre que necessário.
3.1 Atuar de forma independente e autônoma, de modo a garantir a imparcialidade em todas as suas operações.
3.2 Assegurar o alinhamento contínuo das ações das Unidades Organizacionais com a metodologia e as ações de conformidade.
3.3 Fortalecer junto aos membros da Alta Administração, gestores, empregados, empresas prestadoras de serviço e demais públicos de interesse, cultura de controle e conformidade para:
· Auxiliar a evitar ou detectar violações das leis, normas regulatórias ou de políticas internas vigentes;
· Prevenir riscos e ocorrências de fraude, corrupção e lavagem de dinheiro na Petrobras.
3.4 Atuar preventivamente para que, em conjunto com as áreas da companhia, os itens em “não conformidade” às leis, regulamentações e políticas internas, detectados pela Auditoria Interna, sejam considerados na matriz de riscos dos processos.
3.5 Atender as solicitações relativas às ações de integridade corporativa, feitas pelos órgãos externos, com tempestividade e fidedignidade.
3.6 Fornecer insumos e orientação para treinamento, integração e coordenação dos gestores das Unidades Organizacionais da Petrobras, com vistas ao atendimento de requisitos de controle e conformidade recomendados pelos órgãos de controle, pelas auditorias externas ou provenientes de práticas reconhecidas de mercado.
3.7 Manter um Programa de Integridade Corporativa efetivo, o qual deve descrever os principais mecanismos estabelecidos para prevenir, detectar e corrigir atos de fraude, corrupção e lavagem de dinheiro, aprimorando e aperfeiçoando continuamente tais mecanismos.
3.8 Atuar para que toda força de trabalho conheça e exerça suas atividades em aderência aos normativos emitidos pela companhia.
3.9 Assegurar a consistência e a tempestividade das informações que são relevantes para a tomada de decisões ou que afetem as atividades da companhia.
3.10 Realizar avaliações independentes, objetivas e periódicas quanto à adequação às diretrizes internas e externas da companhia.
3.11 Garantir que a avaliação de eventuais riscos de conformidade existentes nas operações da companhia seja considerada nas decisões tomadas, contribuindo para a realização de negócios mais sustentáveis.
3.12 Apoiar a Alta Administração com subsídios para a tomada de decisão, em conformidade com o plano estratégico definido pela companhia.
3.13 Garantir que a companhia possua controles internos que visem mitigar os riscos relevantes que ameacem a eficácia, eficiência, efetividade e economicidade de suas operações e programas.
3.14 Assegurar a existência de controles internos que possibilitem a confiabilidade e integridade das informações financeiras e operacionais divulgadas pela Petrobras ao mercado ou importantes à avaliação dos objetivos e metas estratégicas.
3.15 Manter controles internos em aderência às políticas da Petrobras.
3.16 Estabelecer critérios de categorização de clientes, com intuito de identificar clientes de alto risco e PEPs (Pessoas Expostas Politicamente), estipulando ações de especial atenção.
3.17 Adotar procedimentos de controle preventivo e detectivo e fluxos de “Conheça seu Cliente”, “Conheça seu Fornecedor”, “Conheça seu Parceiro” e “Conheça seu Empregado”.
3.18 Assegurar o tratamento das denúncias relacionadas à fraude, corrupção, lavagem de dinheiro, conflito de interesses e nepotismo, recebidas pelo Canal de Denúncia, provendo as apurações necessárias de maneira independente.
4. AUTORIDADE E RESPONSABILIDADE
4.1 Do Conselho de Administração da Petrobras (CA)
4.1.1 Apoiar e conduzir práticas de negócio, considerando a ética como um valor imprescindível na aplicação diária das decisões (Tom da Alta Administração).
4.1.2 Apoiar o Programa de Integridade Corporativa, assegurando condições e recursos necessários à Unidade Organizacional responsável pelo programa.
4.1.3 Assegurar meios para o aprimoramento do Programa de Integridade Corporativa.
4.2 Do Comitê de Auditoria
4.2.1 Ter conhecimento das ações de integridade corporativa da companhia, por meio de relatórios elaborados pela Unidade Organizacional responsável pela Gestão da Conformidade, e reportá-los, no âmbito de suas atividades, ao Conselho de Administração, quando julgar necessário.
4.2.2 Apoiar o Programa de Integridade Corporativa.
4.3 Da Diretoria Executiva da Petrobras
4.3.1 Conduzir práticas de negócio que atendam às normas e regulamentações dos órgãos reguladores, bem como às legislações anticorrupção e de combate à lavagem de dinheiro aplicáveis à Petrobras.
4.3.2 Apoiar o Programa de Integridade Corporativa.
4.3.3 Apoiar e conduzir práticas de negócio, considerando a ética como um valor imprescindível na aplicação diária das decisões (Tom da Alta Administração).
4.3.4 Assegurar condições e recursos necessários à Unidade Organizacional responsável pelo Programa de Integridade Corporativa.
4.3.5 Assegurar que as ações de conformidade sejam observadas nas proposições apresentadas pelas áreas da companhia.
4.3.6 Assegurar meios para o aprimoramento do Programa de Integridade Corporativa.
4.4 Do Comitê de Correição
4.4.1 Orientar, acompanhar e uniformizar a aplicação de sanções disciplinares em casos relacionados à fraude, à corrupção e à lavagem de dinheiro.
4.5 Da Unidade Organizacional responsável pela Gestão da Conformidade
4.5.1 Disseminar esta política.
4.5.2 Auxiliar as áreas de negócio com o objetivo de alinhá-las às normas emitidas pelos órgãos reguladores, bem como às legislações anticorrupção e de combate à lavagem de dinheiro aplicáveis à Petrobras.
4.5.3 Estruturar, implementar e disseminar o Programa de Integridade Corporativa na Petrobras e recomendar sua adoção nas demais sociedades do Sistema Petrobras, acompanhando seu cumprimento e coordenando treinamentos periódicos e específicos na Petrobras.
4.5.4 Assegurar a conformidade com as legislações vigentes, normas emitidas pelos órgãos reguladores e diretrizes políticas estabelecidas pela companhia (nacionais e globais).
4.5.5 Disseminar a cultura de conformidade, por todos os níveis da companhia, estabelecendo procedimentos e diretrizes.
4.5.6 Auxiliar os gestores a avaliar e revisar os procedimentos de suas áreas, disseminando a cultura de prevenção à fraude, corrupção e lavagem de dinheiro.
4.5.7 Adotar procedimentos de controle preventivo e detectivo dos pontos destacados pelas auditorias (interna e externa) e órgãos reguladores.
4.5.8 Assegurar a apuração das denúncias relacionadas à fraude, corrupção, lavagem de dinheiro, conflito de interesses e nepotismo na Petrobras e demais sociedades do Sistema Petrobras, observados seus trâmites societários.
4.5.9 Disseminar para toda força de trabalho da companhia, o conteúdo referente às normas corporativas relacionadas à conformidade (Código de Ética, Guia de Conduta, Programa de Integridade Corporativa, Políticas de Prevenção à Fraude e Lavagem de Dinheiro, Controles Internos e etc).
4.5.10 Coordenar iniciativas de conformidade junto às áreas da companhia, de modo a assegurar que as ações sejam de fato realizadas conforme as diretrizes do Programa de Integridade Corporativa.
4.5.11 Elaborar relatórios sobre as ações de integridade corporativa da companhia, e reportá-los, periodicamente, ao Conselho de Administração, por meio do Comitê de Auditoria.
4.6 Da Unidade Organizacional responsável pela Assessoria Jurídica.
4.6.1 Orientar a companhia em relação às normas aplicáveis e alterações legislativas pertinentes, bem como às legislações anticorrupção e de combate à lavagem de dinheiro.
4.7 Da Unidade Organizacional responsável pela Gestão da Ouvidoria
4.7.1 Assegurar o envio à Unidade Organizacional responsável pela Gestão da Conformidade da totalidade das denúncias relacionadas à fraude, à corrupção e à lavagem de dinheiro recebidas, respeitados os devidos parâmetros de classificação das mesmas.
4.8 Dos Titulares das Unidades Organizacionais em conjunto com a Unidade Organizacional responsável pela Gestão da Conformidade
4.8.1 Avaliar continuamente seus processos, analisando riscos envolvidos e garantindo a efetividade dos controles e conformidade dos processos.
4.8.2 Assegurar a adequação aos normativos internos.
4.8.3 Apoiar a definição de planos de ação para mitigação dos riscos de não conformidades.
4.9 Dos Titulares das Unidades Organizacionais (Gestores)
4.9.1 Atuar conforme os princípios de conduta e ética da companhia, bem como as diretrizes estabelecidas nesta política.
This policy - approved by Petrobras Board of Directors - Minutes CA 1.412, item 4, Agenda No. 53 26-06-2015 - is systematically applied to Petrobras Organizational Units, and the corporate procedures complied with, its subsidiaries and affiliates, taking into account the peculiarities of each, and the laws of each country.
It also applicable to enterprises that are controlled jointly, joint and related operations as indicative nature, according to the corporate governance model of Petrobras.
1. Life must be respected in all its diversity and the rights, liabilities, facilities, processes, information, reputation and the image of Petrobras secured against threats arising from intentional or unintentional actions.
2. Risk management is part of Petrobras commitment to act ethically and in compliance with legal and regulatory requirements in the countries where it operates.
3. The risk management must be aligned and consistent with Petrobras Strategic Plan.
4. The risks should be considered in all decisions, and the management of those risks should be carried out in an integrated manner, taking advantage of the benefits of diversification.
5. The response actions should consider the possible cumulative, long-term and far-reaching effects of the risks, and should be prioritized according to value creation or maintenance for shareholders..
1. To strengthen the risk management philosophy as part of the corporate culture of Petrobras.
2. To take advantage of opportunities and anticipate the threats to our strategic, economic, financial, operational or compliance objectives.
3. To promote the uniformity of concepts and the integration of methodologies used in the identification, analysis, evaluation and treatment of risks in order to improve the reliability of information and transparency of the whole process.
4. To manage in a proactive and comprehensive manner, the risks associated to business, management and support process in order to keep them at a tolerable level of exposure.
5. To undertake risk management actions contributing to the efficacy, efficiency, effectiveness and economy.
6. To align risk management actions with the organization units actions responsible for internal control, compliance and internal audit of Petrobras.
7. To ensure autonomy in the risk management process and segregation of duties between risk-takers and those responsible for monitoring it.
8. To ensure to managers, investors and other stakeholders, a continuous, transparent and timely flow of information associated to the main risks and their management process at Petrobras, provided they comply with the degree of information confidentiality as well as with the corporate procedures, policies, guidelines and other internal rules of business and information security.
9. To ensure that employees and service providers (through contracts) a risk management training in such a way this is adequate to their responsibilities.
10. To assure monitoring and critical analysis of risk management itself, as part of an ongoing process of improving corporate governance.
AUTHORITY AND RESPONSIBILITY
1. The Board of Directors of Petrobras
1.1. To approve Petrobras' risk appetite proposed by the Executive Board.
1.2. Systematically monitor risk management.
2. Petrobras' Audit Committee
2.1. To advise the Board of Directors in establishing global policies related to risk management.
3. Executive Board of Petrobras
3.1. To propose Petrobras risk appetite, mainly but not limited to, at the moment that its strategic objectives are defined.
3.2. To decide on necessary measures to ensure alignment between risk appetite and the execution of Petrobras' strategies.
4. Petrobras' Internal Audit
4.1. To systematically assess the risk management process and to recommend improvements.
5. Organizational Unit responsible for Corporate Management of Business Risk
5.1. To identify, prioritize, monitor and report periodically to the Executive Board, the Audit Committee and the Board of Directors the effect of the main risks in integrated Petrobras results.
5.2. To promote the integration and capture the synergy of risk management actions among all organizational units, as well as among the other business, support and management processes.
5.3. To set corporate risk management methodology guided by an integrated and systemic view that allows a continuous environment risk monitoring in all levels of the organization.
5.4. To disseminate knowledge on risk management.
6. Organizational Unit responsible for Specific Risk Management
6.1. To coordinate, promote, monitor and guide the risk management activities in their area.
6.2. To disseminate knowledge in the management of specific risks.
6.3. To determine the risk tolerance associated to the specific objectives defined for their area.
6.4. To support managers in developing and implementing the necessary measures to ensure the alignment of exposure to tolerable levels of risk.
7. Organizational Unit Holder (Manager)
7.1. To manage risks and to ensure the response actions under their responsibility.
7.2. To timely report to the designated manager any risk and information that may affect the activities and processes under the responsibility of a third party.
1.1. Aplica-se à Petrobras e às demais Sociedades do Sistema Petrobras, observados seus trâmites societários, conforme disposto no artigo 16 do Estatuto Social da Petrobras.
2.1. Receber, tratar, encaminhar, acompanhar e responder às manifestações dos públicos de interesse com independência, tempestividade, ética, isenção, transparência e confidencialidade, com o objetivo de contribuir para a garantia de direitos, o fortalecimento da cidadania, a prevenção e o combate à corrupção e para a melhoria da governança e dos controles dos processos do Sistema Petrobras.
3.1. Assegurar ao público de interesse, interno ou externo, um canal de relacionamento permanente e independente para o recebimento e o tratamento de denúncias, inclusive as de caráter anônimo, reclamações, solicitações de informação, pedidos, sugestões, elogios ou opiniões.
3.2. Monitorar o cumprimento dos prazos de tramitação das demandas e zelar pela qualidade das respostas aos demandantes.
3.3. Manter informados, sempre que possível e desde que não prejudique a apuração, os públicos de interesse em todas as etapas do tratamento de suas demandas, desde a fase de registro até sua conclusão.
3.4. Promover a conciliação e a mediação na resolução de conflitos no ambiente corporativo e com aqueles que com ele se relacionam.
3.5. Interagir com as áreas responsáveis pela apuração e demais partes relacionadas, com o objetivo de aprofundar e promover a adequada apuração e o tratamento das demandas recebidas, sendo garantido à Ouvidoria-Geral e às demais ouvidorias acesso aos documentos e informações necessários ao processo de análise e encaminhamento das respostas aos demandantes.
3.6. Contribuir para a promoção da transparência e assegurar o acesso às informações sob a guarda da Petrobras, de acordo com a legislação aplicável.
3.7. Prestar contas de suas atividades aos conselhos de administração, ou equivalentes, através dos comitês de auditoria, quando existentes, resguardando a confidencialidade.
3.8. Exercer a supervisão técnica, coordenar a integração e promover a troca de experiências entre as ouvidorias das Sociedades Controladas do Sistema Petrobras.
3.9. Assegurar que as denúncias de fraude, corrupção, lavagem de dinheiro e irregularidades graves relativas à Petrobras e às Sociedades Controladas do Sistema Petrobras sejam recebidas e registradas no Canal de Denúncia único disponibilizado pela Ouvidoria-Geral da Petrobras.
3.10. Assegurar que as ouvidorias das Sociedades Controladas do Sistema Petrobras sejam o canal oficial de recepção e tratamento das demais denúncias e manifestações, mantendo a Ouvidoria-Geral da Petrobras informada sobre os trâmites das denúncias.
3.11. Contribuir para a gestão das empresas do Sistema Petrobras com recomendações, formuladas a partir dos conhecimentos e experiências adquiridos no exercício de sua função.
3.12. Recomendar que as ouvidorias do Sistema Petrobras sejam acessíveis a todos os públicos de interesse, independentemente de gênero, raça, cor, etnia, religião, orientação sexual, condição econômica, social, cultural, linguística e física.
3.13. Recomendar a vinculação das ouvidorias das empresas do Sistema Petrobras aos respectivos conselhos de administração ou equivalentes.
3.14. Recomendar o mandato de três anos para os titulares das ouvidorias das empresas do Sistema Petrobras, sendo possível a sua recondução uma única vez por igual período.
Petróleo Brasileiro S.A. - PETROBRAS
2.1 A Petrobras, através da presente Política de Distribuição de Dividendos (“Política”), tem como propósito estabelecer as regras e procedimentos relativos à matéria, de maneira transparente e de acordo com as normas legais, estatutárias e demais regulamentos internos.
2.2 A Política de Distribuição de Dividendos da Petrobras busca garantir a perenidade e a sustentabilidade financeira de curto, médio e longo prazos da Companhia, tendo como premissas a necessidade de flexibilidade e solidez financeira para a manutenção de seus negócios.
2.3 A decisão de distribuição de Dividendos e demais proventos levará em consideração diversos fatores e variáveis, tais como os resultados da Companhia, sua condição financeira, necessidades de caixa, perspectivas futuras dos mercados de atuação atuais e potenciais, oportunidades de investimento existentes, manutenção e expansão da capacidade produtiva.
Não se aplica.
4. DISPOSIÇÕES APLICÁVEIS
4.1 A Política de Dividendos da Petrobras reflete as disposições constantes no Estatuto Social da Companhia e é fundamentada na Lei nº 6.404/76 (Lei das Sociedades por Ações) e em seu Estatuto Social.
4.2 Os Acionistas têm direito a receber, em cada exercício social, Dividendos e/ou Juros sobre Capital Próprio (JCP), que não poderão ser inferiores a 25% (vinte e cinco por cento) do lucro líquido ajustado (dividendos obrigatórios), na forma da Lei das Sociedades por Ações, rateado pelas ações em que se dividir o capital da Companhia (art. 8º do Estatuto Social).
4.3 O pagamento dos Dividendos obrigatórios inclui valores pagos a título de Juros sobre Capital Próprio (JCP). O pagamento de JCP está sujeito a imposto de renda retido na fonte, nos termos da legislação tributária aplicável, tributação esta não existente no pagamento na modalidade Dividendos. O valor líquido de impostos recebido pelos acionistas como Juros sobre Capital Próprio será deduzido dos Dividendos obrigatórios devidos aos acionistas. As mesmas regras serão aplicáveis aos American Depositary Receipts (ADR´s) ou a instrumentos similares negociados em outros países, salvo disposições legais em contrário.
4.4 A Assembleia Geral Ordinária será realizada anualmente, nos 4 (quatro) primeiros meses seguintes ao término do exercício social, e deliberará sobre a destinação do lucro líquido do exercício, se existente, e sobre o montante de Dividendos e/ou Juros sobre Capital Próprio a serem distribuídos aos acionistas, de acordo com a proposta apresentada pelos órgãos da administração da Companhia.
4.5 As ações preferenciais terão prioridade no caso de reembolso do capital e no recebimento dos Dividendos, no mínimo, de 5% (cinco por cento) calculado sobre a parte do capital representada por essa espécie de ações, ou de 3% (três por cento) do valor do patrimônio líquido da ação, prevalecendo sempre o maior, participando, em igualdade com as ações ordinárias, nos aumentos do capital social decorrentes de incorporação de reservas e lucros. (art. 5º, § 2º do Estatuto Social).
4.6 A prioridade no recebimento dos Dividendos, atribuída às ações preferenciais, não garante, por si só, o pagamento de dividendos nos exercícios sociais em que a Companhia não auferir lucro.
4.7 As ações preferenciais participarão, não cumulativamente, em igualdade de condições com as ações ordinárias, na distribuição dos Dividendos, quando superiores ao percentual mínimo mencionado no item anterior. (art. 5º, § 3º do Estatuto Social).
4.8 Na hipótese de não verificação de lucro líquido no exercício social, o dividendo não distribuído em um exercício não acumulará para o exercício seguinte.
4.9 Do lucro líquido auferido no exercício, 5% (cinco por cento) serão aplicados, antes de qualquer outra destinação, na constituição da reserva legal, que não excederá de 20% (vinte por cento) do capital social. (art. 193, caput, da Lei das Sociedades por Ações).
4.10 O art. 62 da Lei nº 9.478/97 estabelece que as ações preferenciais da Petrobras serão sempre sem direito de voto, e impõe propriedade e posse de, no mínimo, cinquenta por cento, mais uma ação, do capital votante da Companhia pela União Federal.
4.11 A Companhia poderá, mediante deliberação de seu Conselho de Administração, antecipar valores a seus acionistas, a título de Dividendos e/ou juros sobre o capital próprio, sendo esses corrigidos pela taxa SELIC desde a data do efetivo pagamento até o encerramento do respectivo exercício social, na forma prevista no art. 204 da Lei nº 6.404, de 1976 (art. 9º, § único do Estatuto Social).
4.12 A Companhia poderá levantar balanços semestrais para pagamento de Dividendos e/ou juros sobre capital próprio, por deliberação do Conselho de Administração. (art. 53, parágrafo único, do Estatuto Social).
4.13 Os Dividendos e/ou Juros sobre Capital Próprio não reclamados pelos acionistas dentro de 3 (três) anos, a contar da data em que tenham sido postos à disposição dos acionistas, prescreverão em favor da Companhia (art. 10 do Estatuto Social e art. 287, II, (a) da Lei das Sociedades por Ações).
4.14 As disposições previstas na presente Política de Dividendos não excluem a aplicação de outras regras legais ou estatutárias aqui não especificadas, a depender do caso concreto.
5. INFORMAÇÕES SOBRE PAGAMENTOS DE DIVIDENDOS E CUSTÓDIA:
5.1 Nos termos da Lei das Sociedades por Ações, os Dividendos são devidos à pessoa que, na data do ato de declaração dos Dividendos e/ou juros sobre capital próprio, estiver inscrita como proprietária ou usufrutuária da ação, e deverão ser pagos, salvo deliberação em contrário da Assembleia Geral, no prazo de 60 (sessenta) dias a contar daquela data (art. 9º do Estatuto Social).
5.2 O pagamento será efetuado pela Instituição Financeira depositária das ações escriturais da Petrobras.
5.3 Os acionistas correntistas da Instituição Financeira depositária das ações escriturais da Petrobras, ou de outros bancos, que estejam com o cadastro devidamente preenchido, terão seus direitos creditados automaticamente na sua conta bancária na data do pagamento.
5.4 Para os acionistas cujo cadastro não contenha a inscrição de “Banco/Agência/Conta Corrente”, os direitos somente serão creditados na data da atualização cadastral nos arquivos eletrônicos da Instituição Financeira depositária das ações escriturais da Petrobras, por intermédio de suas agências.
5.5 Para as ações depositadas nas Custódias Fungíveis das Bolsas de Valores, o pagamento será creditado nas respectivas Bolsas de Valores que, através das corretoras depositantes, encarregar-se-ão de repassá-lo aos acionistas.
5.6 Os acionistas possuidores de ações ao portador deverão comparecer a qualquer agência da Instituição Financeira depositária das ações escriturais da Petrobras, munidos do CPF, Carteira de Identidade, comprovante de residência e dos certificados com os respectivos cupons, para que as ações sejam convertidas à forma escritural para posterior recebimento das remunerações. Na oportunidade poderão informar os dados bancários para crédito dos valores em conta corrente.
5.7 Com relação os American Depositary Receipts (ADRs) negociados na Bolsa de Valores de Nova York – NYSE, o pagamento dar-se-á através da instituição financeira depositáriade tais títulos.
6. LOCAIS DE ATENDIMENTO:
6.1 Outras informações poderão ser obtidas através da Central de Atendimento da Instituição Financeira depositária das ações escriturais da Petrobras, ou em qualquer de suas agências, na sede da Petrobras na Av. República do Chile, 65 - 1002-B - Rio de Janeiro/ RJ, através do telefone 0800-282-1540 ou do e-mail: firstname.lastname@example.org.
Os termos e expressões relacionados abaixo, quando utilizados nesta Política, terão o seguinte significado:
American Depositary Receipts (ADRs): Certificados de ações emitidos por instituições financeiras norte-americanas, lastreados em valores mobiliários de companhias de outros países.
Bolsas de Valores: as bolsas de valores em que os Valores Mobiliários de emissão da Petrobras sejam ou venham a ser admitidos à negociação, no País ou no exterior.
CPF: Cadastro de Pessoas Físicas mantido pela Receita Federal do Brasil.
Dividendos: Parcela do lucro líquido das sociedades que é distribuída aos acionistas.
Juros sobre Capital Próprio (JCP): Remuneração distribuída aos acionistas, limitada à variação da Taxa de Juros de Longo Prazo.
Taxa SELIC: Taxa básica de juros da economia brasileira, definida a cada 45 dias pelo COPOM (Comitê de Política Monetária do Banco Central do Brasil).
TJLP: Taxa de Juros de Longo Prazo, indexador econômico instituído pela Medida Provisória nº 684, de 31 10 de 1994, criada visando estimular e regulamentar os investimentos a longo prazo no país.
1.ATA DE APROVAÇÃO
Política aprovada pelo Conselho de Administração da Petrobras em 21/06/2017.
2. APLICAÇÃO E ABRANGÊNCIA
Aplica-se aos membros do Conselho Fiscal (CF), do Conselho de Administração (CA), da Diretoria Executiva (DE), titulares da estrutura geral e participantes externos de comitês estatutários de assessoramento do CA da Petróleo Brasileiro S.A. – Petrobras, doravante denominada Petrobras.
Aplica-se às indicações de membros do CF, CA, DE e dos participantes externos de comitês estatutários de assessoramento do CA das sociedades integrantes do Conglomerado Petrobras , quando aplicável, os itens 3 e 4.2.2; e às demais sociedades do Sistema Petrobras os itens 3 e 4.2.1, observados os trâmites societários, conforme disposto no artigo 16 do Estatuto Social da Petrobras.
3.1. A Política de Indicação, doravante denominada “Política”, visa a estabelecer os requisitos mínimos e diretrizes para indicação de membros do:
(i) CA, CF, DE, titulares da estrutura geral e de participantes externos de comitês estatutários de assessoramento do CA da Petrobras; e
(ii) CF, CA, DE e dos participantes externos de comitês estatutários de assessoramento do CA das sociedades do Sistema Petrobras.
3.2. A Política deverá ser disponibilizada, de forma ampla, aos acionistas e ao mercado por meio do website da Petrobras e do Código de Boas Práticas da Petrobras.
3.3. As indicações deverão atender a legislação vigente e o Estatuto Social da Petrobras ou das demais sociedades do Sistema Petrobras, conforme o caso, além dos requisitos adicionais estabelecidos nesta Política.
4.1. Indicação de membros do CF, CA, DE, titulares da estrutura geral e participantes externos de comitês estatutários de assessoramento do CA da Petrobras.
4.1.1. Para todas as indicações de membros do CF, do CA, da DE, titulares da estrutura geral e participantes externos de comitês estatutários de assessoramento do CA da Petrobras aplica-se os requisitos adicionais previstos no Anexo I desta Política.
188.8.131.52. Os candidatos a essas posições deverão preencher o formulário constante no Anexo I desta Política, além dos demais formulários previstos nesta política.
4.1.2. O Conselho de Administração observará, além dos requisitos e impedimentos previstos nessa Política:
I - Nas indicações de membros externos para os comitês estatutários de assessoramento do CA, os mesmos requisitos e impedimentos estabelecidos para os membros do Conselho de Administração;
II - Nas indicações dos Diretores Executivos, deverão ser observados cumulativamente os seguintes requisitos:
a) o processo de sucessão gerenciado pela Unidade de Recursos Humanos da Companhia;
b) 10 anos de experiência em liderança, preferencialmente, no negócio ou em área correlata, incluindo:
b.1. Experiência de 5 anos, em cargo de direção em empresa de grande porte nacional ou internacional ou direção/gerência executiva (ou função equivalente) na Petrobras ou em empresa do Sistema Petrobras.
b.2. No caso do candidato ser empregado da Petrobras, acrescentar como requisito para sua indicação que o resultado do sistema de gerenciamento de desempenho seja maior ou igual a 90% e haja aplicação integral em pelo menos 80% das competências previstas, na média dos últimos 3 (três) anos.
c) fluência no idioma inglês; e
d) desejável pós-graduação em área afim ou de gestão.
III - Na indicação do Diretor Executivo de Governança e Conformidade, o mesmo deverá possuir qualificação básica de Mestrado em Administração, Contabilidade, Finanças, Economia ou Engenharia, no mínimo 5 (cinco) anos de experiência em Governança e Conformidade e 10 (dez) anos em uma ou mais áreas correlatas.
IV – Nas indicações de membros titulares da estrutura geral da Petrobras, deverão ser observados o perfil requerido aprovado e os critérios do processo de sucessão gerenciados pela Unidade de Recursos Humanos da Companhia, bem como os requisitos previstos no Anexo I desta Política.
184.108.40.206. Os candidatos ao cargo de Diretor deverão preencher, adicionalmente, o formulário constante do Anexo II desta Política.
4.1.3. A indicação do membro do Conselho de Administração representante dos empregados observará, além das diretrizes contidas nessa Política, as regras contidas na Lei nº 12.353/10 e o regulamento eleitoral aprovado pelo Conselho de Administração, que deverá conter previsão da análise dos requisitos e impedimentos previamente à homologação do resultado.
4.1.4. O Conselho de Administração da Petrobras será composto, no mínimo, por 25% (vinte e cinco por cento) de membros independentes, nos termos do art. 22, § 1º, da Lei nº 13.303 de 30 de junho de 2016 e art. 36, §1º do Decreto nº 8.945, de 27 de dezembro de 2016, ou por pelo menos 1 (um) membro independente, caso haja decisão pelo exercício da faculdade do voto múltiplo pelos acionistas minoritários, nos termos do art. 141 da Lei nº 6.404, de 15 de dezembro de 1976.
220.127.116.11. Quando, em decorrência da observância do percentual mencionado no item acima, resultar número fracionário de conselheiros, proceder-se-á ao arredondamento para o número inteiro:
I - imediatamente superior, quando a fração for igual ou superior a 0,5 (cinco décimos);
II - imediatamente inferior, quando a fração for inferior a 0,5 (cinco décimos).
18.104.22.168. Não serão consideradas, para o cômputo das vagas destinadas a membros independentes, aquelas ocupadas pelos conselheiros eleitos por empregados.
22.214.171.124. Serão consideradas, para o cômputo das vagas destinadas a membros independentes, aquelas ocupadas pelos conselheiros eleitos por acionistas minoritários.
126.96.36.199. A qualificação como Conselheiro Independente será expressamente declarada na ata da assembleia geral que eleger o Conselheiro de Administração, o qual deverá preencher o cadastro constante do Anexo III desta Política.
4.1.5. Compete ao Comitê Estatutário de Indicação, Remuneração e Sucessão verificar a conformidade do processo de indicação de membros do CF, da DE e do CA, bem como dos membros titulares da estrutura geral e participantes de comitês estatutários de assessoramento que não sejam membros do CA da Petrobras à luz dos requisitos estabelecidos.
188.8.131.52. O Regimento Interno do Comitê de Indicação, Remuneração e Sucessão (CIRS) irá disciplinar as regras de funcionamento do respectivo Comitê para o atendimento das competências descritas nesta Política, inclusive no que tange a divulgação das suas atas.
4.1.6. As indicações realizadas pelos acionistas deverão ser apresentadas com antecedência mínima de 45 (quarenta e cinco) dias à data da Assembleia Geral, de modo a permitir sua inclusão no Manual da Assembleia Geral e no boletim de voto à distância.
184.108.40.206. Ressalvado o período para recebimento da solicitação de inclusão de candidato no boletim de voto à distância, as indicações que ocorrerem após o prazo descrito no item 4.1.6 serão devidamente divulgadas ao mercado ou na própria Assembleia Geral Ordinária. Tais indicações serão avaliadas pelo Comitê Indicação, Remuneração e Sucessão e o resultado será divulgado na forma prevista no item 220.127.116.11.
18.104.22.168. Excepcionalmente, as indicações realizadas pelos acionistas em data posterior à prevista no item 4.1.6 e que não tenham tempo hábil para análise pelo Comitê de Indicação, Remuneração e Sucessão, serão analisadas pela Secretaria da Assembleia, na forma prevista no art. 22, §4º, do Decreto nº 8.945/16.
22.214.171.124.1. Na hipótese de análise dos requisitos pela Secretaria da Assembleia, conforme previsto no item anterior, a posse do candidato ficará condicionada à análise dos requisitos adicionais previstos no Anexo I desta Política pelo CIRS e a recomendação de aprovação pelo referido Comitê.
126.96.36.199.2. Caso o CIRS não recomende a aprovação do candidato cuja análise de requisitos foi realizada na forma do item 188.8.131.52, o cargo permanecerá não preenchido e nova assembleia geral será convocada para seu preenchimento.
4.1.7. Todas as indicações de Conselheiros, Diretores e membros de comitês estatutários de assessoramento do CA deverão ser encaminhadas com o currículo do indicado, bem como estar acompanhadas pelo formulário padronizado aplicável, disponibilizado no site eletrônico do Ministério do Planejamento, Desenvolvimento e Gestão, e formulários constantes no Anexo I, no Anexo II e/ou no Anexo III desta Política e dos respectivos documentos comprobatórios neles previstos.
4.1.8. Os administradores eleitos na Petrobras deverão participar, na posse e anualmente, de treinamentos específicos sobre legislação societária e de mercado de capitais, sigilo e divulgação de informações, controles internos, e Código de Conduta ou Integridade e demais temas relacionados às atividades da Petrobras.
4.2. Indicação para as demais Sociedades do Sistema
4.2.1. As indicações realizadas, direta ou indiretamente, pela Petrobras para cargo de administração, de conselheiro fiscal e participantes externos de comitês estatutários de assessoramento do CA que couberem nas suas subsidiárias, controladas e coligadas deverão observar integralmente os requisitos e vedações impostos pela Lei de Sociedades por Ações, bem como aqueles previstos no artigo 21, §§1º, 2º e 3º do Estatuto Social da Petrobras, na Lei nº 13.303, de 30 de junho de 2016, no Decreto nº 8.945, de 27 de dezembro de 2016, bem como os requisitos adicionais previstos nesta Política.
4.2.2. No caso de indicações de administradores e conselheiro fiscal das Sociedades do Conglomerado Petrobras abrangidas pela Lei nº 13.303, de 30 de junho de 2016, e pelo Decreto nº 8.945, de 27 de dezembro de 2016 deverão ser observadas as regras previstas nos subitens a seguir.
184.108.40.206. As indicações de membro independente do Conselho de Administração realizadas a partir de Junho de 2018 observarão o percentual mínimo de 25% previstos nos artigos 22, § 1º, da Lei nº 13.303 de 30 de junho de 2016 e 36, §1º do Decreto nº 8.945, de 27 de dezembro de 2016, exceto nos casos previstos no artigo 52 do referido Decreto.
220.127.116.11. Compete ao Comitê Estatutário de Indicação, Remuneração e Sucessão da Petrobras verificar a conformidade do processo de indicação de membros do CF, da DE e do CA das sociedades do seu conglomerado abrangidas pela Lei nº 13.303, de 30 de junho de 2016, e pelo Decreto nº 8.945, de 27 de dezembro de 2016.
18.104.22.168. Recomenda-se que as indicações realizadas sejam apresentadas com antecedência mínima de 30 (trinta) à data da Assembleia Geral.
22.214.171.124. As indicações deverão ser encaminhadas para o seguinte endereço eletrônico: email@example.com.
126.96.36.199. Excepcionalmente, as indicações realizadas pelos acionistas em data posterior à prevista no item 188.8.131.52 e que não tenham tempo hábil para análise pelo Comitê de Indicação, Remuneração e Sucessão, serão analisadas pela Secretaria da Assembleia, na forma prevista no art. 22, §4º, do Decreto nº 8.945/16.
184.108.40.206.1. Na hipótese de análise dos requisitos pela Secretaria da Assembleia, conforme previsto no item anterior, a posse do candidato ficará condicionada à análise dos requisitos adicionais previstos no Anexo I desta Política pelo CIRS e a recomendação de aprovação pelo referido Comitê.
220.127.116.11.2. Caso o CIRS não recomende a aprovação do candidato cuja análise de requisitos foi realizada na forma do item 18.104.22.168, o cargo permanecerá não preenchido e nova assembleia geral será convocada para seu preenchimento.
22.214.171.124. Os administradores eleitos para as Sociedades do Conglomerado Petrobras deverão participar, na posse e anualmente, de treinamentos específicos sobre legislação societária e de mercado de capitais, sigilo e divulgação de informações, controles internos, e Código de Conduta ou Integridade e demais temas relacionados às atividades da Petrobras.
4.3. Todas as indicações previstas no item 4.2.1 e 4.2.2 deverão ser encaminhadas com o currículo do indicado, bem como estar acompanhadas pelo formulário padronizado aplicável, disponibilizado no site eletrônico do Ministério do Planejamento, Desenvolvimento e Gestão, e formulários constantes no Anexo I e/ou no Anexo III desta Política e dos respectivos documentos comprobatórios previstos.
4.4. Não obstante as previsões dos artigos 54 e 56 do Decreto nº 8.945/16 para sociedades de menor porte (que possuem receita bruta anual inferior a R$ 90 milhões), todas as indicações para as Sociedades do Sistema deverão observar integralmente os requisitos e vedações impostos pela Lei de Sociedades por Ações, bem como aqueles previstos no artigo 21, §§1º, 2º e 3º do Estatuto Social da Petrobras, na Lei nº 13.303, de 30 de junho de 2016, no Decreto nº 8.945, de 27 de dezembro de 2016, bem como os requisitos adicionais previstos nesta Política.
1. MINUTES OF APPROVAL
Policy approved by the Board of Directors of Petrobras - MINUTES 1471 of 11/23/2016.
2. APPLICATION AND SCOPE
It applies to Petrobras, its wholly-owned subsidiaries and controlled companies and, as far as possible, to the affiliated companies, in compliance with the resolutions of the management bodies of each company.
3.1. The Company must communicate with all audiences in a consistent, coherent, true, transparent, simple and expedite manner, representing its identity and attitudes.
3.2. The Company undertakes to interact with its audiences through open and continuous dialogue observing human and cultural diversities.
3.3. The Company must keep its audiences accurately and clearly informed with respect to sensitive themes and events, emergencies and crises.
4.1. GENERAL GUIDELINES
4.1.1. Conduct the management of its communication based on business goals, brand strategy and long-term vision.
4.1.2. Identify and monitor the potential effects of risks to its image and reputation, taking efficient measures to prevent risks and mitigate them, always in articulation with the Corporate Risks Executive Management.
4.1.3. Consider impacts on image and reputation for decision making.
4.1.4. Consider the data or research obtained from audiences in communication and relationship actions.
4.1.5. Promote constant dialogue respecting human and cultural diversities, freedom of speech and the opinion of audiences.
4.1.6. Develop an integrated communication driven by health, safety, ethical and environmental principles.
4.1.7. Act in a crosswise, integrated and complementary way to avoid contradictory or mutually excluding messages, distortions, omissions and overlaps.
4.1.8. Represent its brand strategy and identity (visual, sound, oral) at all points of contact with audiences.
4.1.9. Comply with the legislation and internal regulations in all communications.
4.2. SPECIFIC GUIDELINES
4.2.1. Adopt strategies and tools that promote fast access to information by its entire workforce.
4.2.2. Guide managers towards excellence in performing their role as communicators with the Company’s audiences, contributing to the full performance of their responsibilities.
4.2.3. Promote awareness of the Communications Policy among the workforce.
4.2.4. Promote contact opportunities to conduct dialogue on mutual interest matters with its audiences.
4.2.5. Establish and apply, in a periodical and structured way, mechanisms of monitoring, research and analysis about audiences’ expectations and opinions on issues related to the Company.
4.2.6. Adjust contents and messages according to the particularities of communication channels and involved target public eliminating any form of speech with a tone of discrimination, embarrassment or violence.
4.2.7. Disseminate a crisis communication system that allows for the workforce to be guided to act according to its procedures.
4.2.8. Promote full management awareness and commitment to the Communications Policy, including the crisis communication system.
4.2.9. Promote the necessary training for the appointed spokespersons so they act appropriately and know the Communications Policy.
4.2.10. Ensure Crisis Communication’s access to the information systems necessary for the treatment and monitoring of risks to the Company’s image and reputation.
4.2.11. Plan, monitor, measure and assess communication actions.
4.2.12. Promote aligned communications, coordinating actions through multiple communication tools.
4.2.13. Seek innovative communication methods, generating continued learning and development of communication competencies.
4.2.14. Promote the alignment of speech and visual standardization of presentations made by the Company’s spokespersons to external audiences.
5. AUTHORITY AND RESPONSIBILITIES
5.1. The unit responsible for the Management of Communication shall:
5.1.1. Advise the Company’s Top Management with information and data relative to communication, brands, image and reputation to support decision making.
5.1.2. Coordinate all stages of the crisis communication process and alert to problems with processes in all areas of the Company when there are risks to image and reputation.
5.1.3. Coordinate communication processes and centralize Company’s Press activities, Cultural, Events and Sports Sponsorships, Proprietary Channels, Advertising, Brands and Internal Communication activities.
5.1.4. Provide guidance and align Company’s institutional relationship practices with target audiences within its various areas.
5.1.5 Evaluate spokespersons’ presentations analyzing their alignment with the corporate position and visual identity.
5.2. The CEO and Executive Officers – or persons in equivalent positions within companies of the Petrobras System shall:
5.2.1. Perform the role of official spokespersons of the Company or appoint/authorize employees to perform such role, as needed, without the possibility of delegating the act of appointing/authorizing spokespersons.
126.96.36.199 Specify whether or not the spokesperson/authority is entitled to define the content of what will be communicated and/or which the limits for this definition of content are.
5.2.2. Maintain an active attitude, with emphasis on frankness and dialogue, when communicating to audiences.
5.3. The management shall:
5.3.1. Represent the Company before public authorities, the surrounding community, suppliers, consumers, the scientific and academic communities, clients, civil society organizations and partners in its scope of activity, being responsible for the risks and consequences of their actions.
5.3.2 Perform the role of representatives of the Company before their team, being responsible for conveying the internal communication to the workforce, relative to the Company’s actions.
Communication Channels: means and vehicles through which the Company communicates officially with its internal and external audiences.
Integrated communication: jointly planned and developed communication actions, strategies and products, aimed to add value to the Company’s brand or consolidate its image with its audiences.
Crisis: a negative event or perception which presents a serious threat to our results, image and reputation with target audiences.
Brands strategy: decisions and choices related to the management of brands, with respect to their evaluation, positioning, architecture, application and association, in accordance with the business strategy and goals.
Workforce: the professionals who conduct operating, support and management activities within the Company.
Identity: the unique, condensed and particular representation of all the dimensions and expressions of a brand. Thus, the identity provides differentiation to a brand, as well as awareness and recognition by its possible consumers.
Image and Reputation: a collective representation, resulting from the sum of perceptions of different audiences with respect to the Company along the years. Additionally, it is one of the four dimensions, which makes up the corporate scale for risk assessment.
Spokespersons: CEO, officers or professional appointed/authorized to speak in public on behalf of the Company, conveying a message aligned with corporate positioning.
Target Audiences: groups of individuals and/or organizations with common issues and/or needs of a social, political, economic, environmental or cultural nature, which establish or may establish relations with the Company and are capable of influencing– or being influenced by – the Company’s activities, business and/or reputation.
External Audiences: target audiences which act outside the Company’s facilities.
Relationship: manner in which one seeks to map, record and extend the Company’s contact with its target audiences aiming to narrow the relationship with them. One seeks to conduct an individualized relationship, to complement the Company’s mass communication actions.
Risk: effect of uncertainty on goals.
Crisis Communication System: network of collaborators and tools within the Company’s different areas, mobilized under the coordination of the unit responsible for communication management at Petrobras to act on the pre-crisis, crisis and post-crisis stages, in order to minimize risks to the Company’s reputation and image.
1. MINUTES APPROVAL
Document approved by Petrobras' Board of Directors (Conselho de Administração – CA) – Minutes CA 1.475, item 21, of 15/12/2016, Topic No 232.
This Policy applies to Petrobras and other companies within the Petrobras system, corporate procedures observed, in compliance with article 16 of the Bylaws of Petrobras.
This Policy establishes the principles that guide Petrobras and its workforce in the execution of Related-Party Transactions and in situations in which there are potential conflict of interests in these transactions, to guarantee the interests of the Company, aligned to transparency in the processes and best policies of Corporate Governance.
It is also the Policy’s objective to ensure adequate and diligent decision-making by the Company’s administration, based on the following principles:
. The employees and any persons acting on behalf of or for Petrobras must sustain an ethical conduct and prioritize the interests of the Company regardless of who the counterparty in the business is, in compliance with the legislation in force and the provisions of the Code of Ethics of the Petrobras System.
. Related-Party Transactions must be executions in strictly commutative conditions, observing the transparency, equity and interests of the Company.
. Related-Party Transactions must be conducted in compliance with market conditions, especially concerning deadlines, prices and guarantees, as applicable, or with adequate compensatory payment.
. Related-Party Transactions must be correctly and completely disclosed and reflected in the Company reports, in full compliance with the legislation in force.
4. APPLICABLE PROVISIONS
4.1. Identification of Related Parties
The units of the Company responsible for the procurement, must consult in advance, without limitation, Petrobras' Related-Party registry, whenever about to execute any transaction, and follow the provisions in this Policy, in the cases in which a Transaction with a Related Party is characterized.
Petrobras' Related-Party registry must be updated at least quarterly, and it is comprised of:
. companies within the Petrobras system;
. Petrobras Social Security Foundation (Fundação Petrobras de Seguridade Social);
. entities linked to the controlling shareholder; and
. companies controlled by key personnel of the administration or their family members.
Petrobras' Financial and Investor Relations Area, the consolidation and internal disclosure of Petrobras' Related-Party registry.
4.2. Execution of Transactions with Related Parties
There apply to Related-Party Transactions, the same procedures that guide transactions entered into with third parties, which are not Related Parties. The following criteria must be observed:
. be executed in compliance with market conditions or with adequate compensation payment; and
. be formalized in writing, their main characteristics and conditions being specified, including the values, terms, guarantees, rights and obligations involved.
The approvals of Related-Party Transactions fall under the same authorities who apply to transactions with third parties, varying in function of value and nature of the transaction.
Related-Party Transactions involving the Federal Government, its agencies and foundations, which are under the competence of approval of the Board of Directors, must observe the following special procedure:
. be preceded by assessment by a Committee of Minority Members, formed by the members of the Board of Directors appointed by the minority shareholders holding common and preferred shares, in addition to an independent member, who falls under the requirements of article 22, §1 of Law No. 13.303/2016, chosen by the other members of the Committee of Minority Members, who may be a member of the Board of Directors or not; and
. must be approved by at least 2/3 (two-thirds) of the elected members of the Board of Directors.
4.2.1 Decisions involving Related Parties or other potential conflicts of interest
There is conflict of interest when a person who is not independent in relation to the matter under discussion and who can influence or take decisions motivated by interests other than those of the Company, assuring a gain for himself, a family member or third party with whom or which such person is involved. It is a factual matter which must be examined in each specific case, when a confrontation of the Company’s interest with the personal interest of the agent occurs.
If a potential conflict of interest is identified, the administrator or members of the workforce of the Company must allege being prevented from taking part in the decision-making process related to the transaction, in order to maintain the expected alignment with the interests of the Company.
If any member of the Board of Directors or of the Executive Office obtains a potential private profit resulting from a decision and does not express the conflict of interests, any other member from the body to which he belongs, who is aware of the fact, may do so. In this case, the lack of voluntary pronouncement by the administrator may be considered a breach of his fiduciary duties subject to corrective measure by the Board of Directors. The manifestation of the situation of conflict of interest and the subsequent abstaining shall be expressed in the meeting minutes.
4.2.2 Prohibited Transactions
The following Related-Party Transactions are forbidden:
a. Those entered into in conditions adverse to those of the market, to impair the interest of the Company;
b. Participation of collaborators and administrators in businesses of a particular or personal nature which interfere in the interests of the Company, or which result from the use of confidential information obtained as a result of the office or position held in the Company;
c. Those entered into to the damage of the Company, benefiting an associated, controlled or controlling company, in which case the transactions between such parties shall observe strictly commutative conditions.
d. Granting loans or guarantees to Controlling Shareholders and administrators.
4.3. Prior Analysis of Related-Party Transactions
Those responsible for the transaction shall submit to the Statutory Audit Committee (CAE), for prior analysis, the Related-Party Transactions executed with associated companies, with the controlling shareholder and with companies controlled by key administration personnel or their family members, which meet the criteria of materiality established in CVM Instruction 480/09, as follows:
. total value exceeds the smallest of the following values: (i) BRL 50,000,000.00; or (ii) 1% of the total assets of the issuer; and
. at the discretion of the administration, transactions whose total amount is smaller than the parameters set forth above, having in view: (i) the characteristics of the transaction; (ii) the nature of the relationship of the related party with the issuer; and (iii) the nature and extent of the interest of the related party in the transaction.
The objective of the analysis above is to assess the transaction from the aspects of commutative property and complies with this Policy.
The unit responsible for the transaction shall submit information and evidence, which permit to assess that, in the contracting procedure, the market conditions and adequate compensatory payment were observed.
The CAE shall report, monthly, to the Board of Directors the conclusions from the analyses previously conducted.
Additionally, Petrobras' Investor Relations unit shall submit for analysis by the Statutory Audit Committee - CAE a quarterly report containing the Related-Party Transactions executed during the period.
4.3.1. Transactions Exempted from Previous Analysis
The following transactions of operating and recurrent nature, which integrate routine activities of the Company and which require a short-term decision for closing of the deal, are exempt from previous analysis:
• Commercial transactions involving the purchase and sale of biodiesel;
• Short-term commercial transactions of electricity, oil and by-products;
• Treasury and Cash Management transactions (foreign exchange transactions in the spot market, futures' transactions or those without physical delivery or for future liquidation; transactions of financial investment of cash and contracting of surety and bank guarantees);
• Transactions involving fund raising, the funding raising plan of Petrobras observed.
The Board of Directors may exempt from prior analysis other transactions of an operating and recurrent nature; however, such exceptions must be stated in this Policy, when approved.
4.4. Disclosure of Related-Party Transactions
Related-Party Transactions must be clearly and fully disclosed in the explanatory notes to the Company’s Financial Statements, in compliance with the applicable legislation and accounting principles.
The Company will also promote the disclosure of Related-Party Transactions in the Reference Form, pursuant to the terms of CVM Instruction 480/09 (Appendix 24).
Additionally, transactions which meet the materiality criteria established in CVM Instruction 480/09 (Exhibit 30-XXXIII) shall be disclosed to the market within 7 (seven) business days from their execution. The units responsible for such transactions must inform their execution, within 1 (one) business day, to Petrobras' Investor Relations unit, to ensure the timeliness of the disclosure.
4.5. Whistleblowing Channel
Petrobras' Whistleblowing Channel (https://www.contatoseguro.com.br/petrobras) is established as a formal channel to receive accusations, which involve Related-Party Transactions.
4.6. General Provisions
The administrators of Petrobras shall transmit this Policy and its implications to the workforce and ensure that it is complied with.
All the collaborators of Petrobras have the duty to observe the principles and procedures established in this document.
The Company shall promote continued refresher programs to the high administration, disseminating the principles which must be complied in the execution of Related-Party Transactions.
For purposes of this document, one considers that:
Refer to commercial transactions, which observe conditions characterized by: (i) occurring within the standards generally adopted by the market in similar transactions, when it is possible to make this comparison; (ii) made with the objective of complying with the best interests of the Company; and (iii) the transaction having been concluded with the care that one would expect from effectively independent parties.
Conflict of interests:
There is conflict of interests when a person who is not independent in relation to the matter being discussed and who can influence or take decisions motivated by interests different to those of the organization. It is a factual matter which must be examined in each specific case, when a confrontation of the organization’s interest with the personal interest of the agent occurs.
Companies within the Petrobras system:
Petrobras, Subsidiaries, Controlled and Associated Companies, Joint Ventures and Joint Operations. All hold their own legal personality.
Is a joint arrangement whereby the parties that have joint control over the business have rights over the net assets of the business.
It is a joint arrangement whereby the parties that have joint control over the business have rights over the net assets and obligations for the liabilities related to the business.
According to the Technical Pronouncement of the Accounting Pronouncements Committee [Comitê de Pronunciamentos Contábeis] (CPC) 05 (R1), approved by CVM Resolution No. 642/2010:
“Related party is the person or entity that or which is related to the entity which is preparing its financial statements (in this Technical Pronouncement, treated as “entity, which reports the information”).
(a) A person, or respective close family member, is related to the entity which reports the information if:
I. has full or shared control over the entity reporting the information;
II. has significant influence over the entity reporting the information; or
III. is a member of the key personnel of the administration of the entity reporting the information or of the controller or parent company of the entity reporting the information.
(b) An entity is related to the entity reporting the information if any of the conditions below is observed:
I. the entity and the entity reporting the information are members of the same economic group, (which means that the controller or parent company and each controlled company are interrelated, and the entities under common control are also mutually related);
II. the entity is an associated or controlled company of another entity (or associated company or jointly controlled company of an entity, which is a member of an economic group of which the other entity is a member);
III. both entities are under joint control of a third entity;
IV. an entity is under joint control of a third entity, and the other entity is an associated company of this third entity;
V. the entity is a post-employment benefit plan whose beneficiaries are the employees of both entities, to which reports the information and to which is related to which reports the information. If the entity which reports the information is itself a post-employment benefit plan, the employees who contribute with the same shall also be considered as parties related to the entity which reports the information;
VI. the entity is controlled, fully or under joint control, by a person identified in item (a);
VII. a person identified in item (a) (i) has influence over the entity, or is a member of the key administration personnel of the entity (or of a controller or parent of the entity)”.
It is a transfer of funds, services or obligations between an entity which reports the information and a related party, regardless of a price being charged in return.
The list below, extracted from the Technical Pronouncement of the Accounting Pronouncements Committee (CPC) 05 (R1), approved by CVM Resolution No. 642/2010, presents in a non-exhaustive manner, examples of Related-Party Transactions:
(a) purchases or sales of goods (finished or unfinished);
(b) purchases or sales of property and other assets;
(c) provision or receipt of services;
(e) research and development transfers;
(f) transfers upon license agreements;
(g) transfers of a financial nature (including loans and contributions to capital in cash or equivalent);
(h) supply of guarantees, surety or endorsements;
(i) assumption of commitments to do something for the case of a particular event occurring or not in the future, including contracts to be performed (acknowledged or not);
(j) liquidation of liabilities on behalf of an entity or by the entity on behalf of a related party;
(l) provision of administrative services and/or any form of use of the physical or personal structure of the entity by the other party or the other parties, without or without financial return;
(m) acquisition of rights or call options or any other type of benefit and its respective exercise of right;
(n) any transfers of property, rights and obligations;
(o) concession of loan for use of real estate or assets of any nature;
(p) maintenance of any benefits for employees of related parties, such as: supplementary social security plans, healthcare plans, dining halls, recreation centers, etc.;
(q) market and technical limitations.
Close members of a person’s family
Are family members from whom one can expect to exert influence or are influenced by the person, and include: (a) the person’s offspring, spouse or partner; (b) the offspring of the person’s spouse or partner; and (c) dependents of the person, of his or her spouse or partner.
Key administration personnel
Persons having authority or responsibility for the planning, direction and control of the entity’s activities, directly or indirectly, including any administrator (executive or other) of this entity.
One considers there is significant influence when the investor holds or exercises the power of participating in the decisions of the financial or operational policies of the investee, without controlling it. Significant influence is assumed when the investor holds 20% (twenty percent) or more of the voting capital of the investee, without controlling it.